UC Davis, University of California

Guide to Residence Hall Life


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Section 3: Residence Hall & University Policies

Congratulations on becoming a member of the UC Davis community. You are also a member of the community that exists within your residence hall and floor. Student Housing and University policies are designed to give a clear perception of what is expected of you as a UC Davis student. Living with forty or more people in a community is not always easy, since everyone comes from different backgrounds and has a different set of expectations for living in the halls. The policies and rules that exist are intended to give you and your neighbors standards by which you can live and learn together.

A. Community Standards of Living

1. Responsiveness to University Staff

Resident Advisors are required to document all possible violations of policy. They do not determine who is responsible and will document all persons present. Students have the opportunity to share their account of a situation when they meet with the Conduct Coordinator or Residence Hall Judicial Board. Your actions and behavior during documentation will be taken into account, and it is imperative that you cooperate with the Resident Advisors. Furthermore, students must comply with the directions or requests of University officials, including housing staff such as Coordinators, SRAs, RAs, and administrative managers. Failure to accurately identify oneself, and/or comply with staff requests will result in disciplinary action.

2. Passive Involvement

Being a member of a community means understanding and adhering to community standards and policies. It also means taking an active role in the development and well-being of that community. One community role residents play is to ensure that community standards are upheld. As a community member, you are responsible for your behavior and the choices that you make. It is our hope that you will choose to abide by all university and housing policies as well as community standards. If you are ever in the presence of a policy violation, you have some choices:

  • You may attempt to stop the violation or;
  • You may contact residence hall staff or;
  • You may remove yourself from the situation.

If you choose to remain at the scene of a policy violation, you may be included in the incident report and may be held accountable for a policy violation.

B. Policies

1. Alcohol

Students under 21 may not possess, consume, distribute, manufacture, or otherwise use alcohol in violation of state law or University policy. Residents who are 21 or older are permitted to drink in their assigned room/suite with the door closed provided no individuals present are under 21 years of age. Students under 21 may not be in the presence of alcohol regardless of whether they are consuming alcohol. Bulk quantities (i.e. quantities that could not reasonably be consumed in a single sitting by the individual(s) present), games or devices used for the rapid consumption of alcohol, and common containers (e.g. kegs, punch bowls, trash cans) are prohibited. Students may not be intoxicated in any Student Housing building.

2. Appliances, Food Preparation

All appliances must be in good working order and used responsibly. They must be approved for use by Underwriters' Laboratory (UL) and free of wiring defects. Food may only be prepared in community or apartment kitchens. (Microwaved food is excluded.) Appliances/food preparation items, including cooking knives, that may be stored but not used in rooms include, but are not limited to, toasters, toaster ovens, crock pots, hot air popcorn poppers, hot plates, waffle irons, rice cookers, broilers, and any devices with an open heating element.

  • BARBECUES – Barbecues may not be used on balconies, under trees, in courtyards, breezeways, or around swimming pools. They must be used at least 25 feet away from any building or overhang, and this distance must be increased if smoke is travelling toward one of these areas. Lighter fluid, propane, and other flammable gases or liquids may not be stored in residence hall rooms.
  • COFFEEMAKERS, MICROWAVES, REFRIGERATORS – Only one refrigerator (maximum storage capacity of 4.5 cubic feet with a maximum height of 35 inches) and one microwave (maximum wattage of 800 watts), or one microfridge, is/are allowed in any single, double or triple room. In suites, each living room and bedroom can have one refrigerator and one microwave. Only one coffee maker may be in use at a time in a residence hall room.
  • PORTABLE HEATERS – Portable heaters are prohibited.
  • TORCHIERE HALOGEN LAMPS – These lamps are prohibited.
  • POWER TOOLS – Power tools may not be used in residence hall rooms or areas

3. Bathrooms

Only one person can be in a bathroom stall or shower at a time, except in the case of caregivers providing assistance.

Bathrooms may not be used when being cleaned or serviced.

4. Bicycles, Motorized Vehicles, Skates

Bicycles may only be parked in designated bicycle parking areas. They may not be parked or ridden in areas not typically designated for bikes including, but not limited to walkways, breezeways, hallways, courtyards, stairwells, or other public spaces. Repairs and maintenance may not be performed inside residence halls. Bicycles must be removed from Student Housing areas at the end of the academic year.

Residents may not store or repair motorized vehicles in rooms, suites, or apartments. Motorized vehicles may only be ridden or driven on approved University locations. Hoverboards (self-balancing 2-wheel scooters) are considered motorized vehicles and may not be used, charged, or stored in rooms, suites, or apartments, or any common area of any Student Housing owned, operated, or affiliated space.

Skateboards, roller skates, inline skates, and similar items with wheels may not be worn or used in hallways, walkways, breezeways, stairwells, courtyards, dining commons, or other shared spaces where such use is not typical. This includes benches, curbs, stairs, handrails, tables, or similar surfaces.

5. Building Access, ID Cards

Building access is limited to building residents and their invited guests and residents may not allow others to use their ID card/key to gain access. Tampering with door locking mechanisms so as to allow access to a building is prohibited. University ID cards may only be used by the person to whom the card is issued and residents may not knowingly use another person's ID card.

6. Candles, Incense

Candles, incense, and items that produce an open flame are prohibited regardless of the reason for use.

7. Cleanliness

Residents are required to keep rooms clean and regularly dispose of trash only in designated locations. Residents may not create excessive messes in any area. Residents must promptly report any facility issue and take appropriate steps to mitigate situations that could create an excessive mess or cause damage to Student Housing property by contacting a staff member to report the situation and/or submitting a service request. Cuarto residents have their bathrooms cleaned every two weeks and must comply with staff requests related to this.

8. Computers

Residents must follow the Campus Computer and Network Use Policy. Please go to http://housing.ucdavis.edu/resources/computers.asp for more information.

9. Dining Commons

Residents may take one ice cream bar/cone, one piece of fruit, or one baked desert item from the dining commons as well as one beverage in the reusable bottle issued by Student Housing. No other items may be removed and other outside drink containers are prohibited. Food fights and use of food in an unintended manner are prohibited.

10. Disruptive Behavior

Students may not engage in behavior that is disruptive or otherwise incompatible with a community living environment. Disruptive behavior includes, but is not limited to:

  • ATHLETIC GAMES, WATER FIGHTS – Water fights, water play, and athletic games or similar activities, such as those involving throwing or kicking objects, wrestling, or running, are prohibited in Student Housing buildings, courtyards, and areas between or immediately adjacent to buildings. These activities are permitted on green spaces in Segundo and Tercero, but participation must be consensual, the activities must not prevent others from being able to enjoy or use the space, and activities cannot damage the space.
  • PRANKS, PRACTICAL JOKES – Pranks and practical jokes are prohibited.
  • ODOR – Odors, such as that from cigarettes or marijuana.

11. Drugs

Unlawful possession, use, manufacture, or distribution of any controlled substance is prohibited. Possession of a medical marijuana card does not permit possession or use of marijuana. Disruption, including smelling of marijuana, as a result of drug use is prohibited, as is being under the influence of any drug.

12. Elevators

Students may not tamper with, exceed the maximum occupancy of, or otherwise misuse elevators. Misuse includes tampering with switches, causing false alarms, and improperly using telephones.

13. Explosives, Chemicals

Explosives, chemicals, or highly combustible materials that are potentially dangerous or damaging to buildings or their occupants are prohibited. These include, but are not limited to, fireworks, ammunition, gasoline, unauthorized pesticides, pyrotechnics, and flammable materials.

14. False Information, Non-Compliance

Providing false information to staff or obstructing any staff member in the performance of official duties is prohibited. Students must comply with the requests of Student Housing staff members.

15. Firearms, Weapons

Weapons, including but not limited to firearms, bb-guns, air rifles, knives, switchblades, swords, brass knuckles, nunchucks, and similar items are prohibited. (Properly stored kitchen knives are excluded.) Replica weapons, including toys that resemble weapons, are also prohibited. Archery equipment may not be stored in rooms or suites. Any item used to harm, threaten, or intimidate a person may be considered a weapon. This includes items such as laser pointers and sports equipment.

16. Fire Safety

  • ELECTRICAL SAFETY – Modifications to or changes in electrical wiring are prohibited as are splices, octopuses, or modification devices used to add plugs. Only UL approved, grounded power strips with fuses may be used.
  • EVACUATION – Residents must evacuate the building when a fire alarm has sounded.
  • FALSE ALARM – Residents may not intentionally or recklessly activate an alarm in a non-emergency situation.
  • FIRE – Causing, attempting to cause, or contributing to the continuation of a fire is prohibited.
  • FIREPLACES – Unauthorized use of a Student Housing fireplace is prohibited.
  • FLAMMABLE LIQUIDS – Flammable liquids and other hazardous materials may not be stored or used in Student Housing buildings. This includes, but is not limited to, gasoline and lighter fluid.
  • ROOM DECORATIONS – Large wall hangings must be treated with a flame retardant. Exterior room doors may not be more than 33% covered. Student Housing reserves the right to adjust this percentage and will notify residents if any change is made. Paper or plastic may not be used to cover any light or light fixture. Lighting fixtures, including holiday lights, may not be hung on any surface outside rooms or suites including windows and doors.
  • TAMPERING – Tampering with fire suppression equipment, including but not limited to fire extinguishers, smoke detectors, fire alarm pull stations, automatic door closers, and sprinklers, is prohibited. Tampering includes covering smoke detectors, hanging items from sprinklers or sprinkler pipes, or otherwise disabling fire suppression equipment.

17. Furniture

Student Housing furniture and furnishings may not be removed from rooms, lounges, or other spaces. Residents may have non-University issued furniture in their rooms provided it does not create a fire hazard or other safety hazard. Residents may not make repairs, modifications, or alterations, including the removal of closet doors, to any Student Housing property or furniture. Residents may not triple bunk beds and must follow appropriate procedures for lofting beds or obtaining bed ladders. Residents may not have furniture on balconies.

18. Guests, Hosts

A guest is any person who visits a room, suite, apartment, or any Student Housing facility where he/she does not live or have an assigned space. A host is a resident of a room, suite, apartment, or building who invites guests over. Hosts are responsible for the actions of their guests and are expected to remain with their guests at all times. Guests may not be in a building or room unaccompanied. Hosts must have permission of all room occupants to have a guest over and if a guest is asked to leave by an occupant who is not the host, the guest must comply. Hosts may not have overnight guests, whether the guest stays in a bedroom, common room, or other space, for more than seven cumulative nights per academic quarter, and guests may not stay overnight in a host's room more than seven cumulative nights per academic quarter. Overnight guests are not permitted during final exam week. Residents may not host guests who have been restricted from Student Housing buildings.

19. Lounges, Shared Spaces

Student Housing lounges and shared spaces are reserved for Student Housing program activities, resident study space, and resident social and recreational use. At least half of the participants in any group meeting or gathering must be Student Housing residents and groups may not exceed occupancy limits. Students may not engage in behavior that impacts the ability of other residents to use lounges and shared spaces. Examples include, but are not limited to, engaging in sexual activity and sleeping.

During Quiet Hours, floor lounges can only be used for quiet study.

Students may not store or leave unattended personal items in lounges, hallways, stairwells, or other community or shared spaces.

20. Noise

Residents and guests must be considerate of noise, 24 hours a day, seven days a week. Noise, including but not limited to voices, amplified music, televisions, musical instruments, alarm clocks, and radios, must be maintained at a level that does not disturb other residents. Residents may not amplify sound from windows to the outside. Residents must comply with staff requests to lower noise levels.

During Quiet Hours, noise that can be heard outside of a room or building is prohibited. All other times are considered Courtesy Hours.

Normal designated Quiet Hours are as follows:

  • Sunday 11:00pm through Monday 7:00am
  • Monday 11:00pm through Tuesday 7:00am
  • Tuesday 11:00pm through Wednesday 7:00am
  • Wednesday 11:00pm through Thursday 7:00am
  • Thursday 11:00pm through Friday 7:00am
  • Saturday 1:00am through Saturday 7:00am
  • Sunday 1:00am through Sunday 7:00am

Student Housing reserves the right to adjust these hours and will notify residents if any change is made. Exceptions may be made for Student Housing approved programs and construction noise. Residents living in quiet communities have extended Quiet Hours and are expected to comply with those hours.

During the final exam period of each quarter and the days that precede the first exam, Quiet Hours are extended to 21 hours a day. Courtesy Hours are 5:00pm through 8:00pm. Because of the potential for disturbing other students still taking exams, residents must vacate their rooms within 24 hours of completion of their last final for the Fall and Spring quarters.

21. Pets, Animals

Unauthorized pets and other animals are prohibited in Student Housing buildings. This prohibition includes hosting visiting pets and "pet-sitting" for others. With Student Housing permission and upon agreement of all room occupants, residents may keep fish in an aquarium that does not exceed 10 gallons. Residents must get approval from Student Housing prior to setting up the aquarium, there cannot be more than one fish tank/aquarium per bedroom, and tanks/aquariums may not be kept in bathrooms. Residents can get a fish request form from their area Conduct Coordinator. Residents requiring assistance animals should contact Student Housing to request an accommodation.

Residents may not directly harm or engage in behavior that is harmful to animals.

22. Pools, Spas

Pools and spas in Cuarto are open only to Cuarto residents and invited guests. The University assumes no responsibility for damage or injury resulting from the use of pools or spas. Residents and guests must maintain appropriate standards of health and safety when using pools/spas. Residents must comply with all posted regulations. Appropriate bathing attire must be worn at all times and residents may not engage in behavior that impacts the ability of others to use the pools/spas. Hours of use generally mirror Quiet Hours and regulations include the following: No more than two guests per resident; no glass containers; no pushing, shoving, running, or horseplay in the pool/spa area; no jumping or diving into pools or spas; no throwing items into pools/spas from balconies, walkways, or other adjacent areas; no furniture in the pools/spas; and no amplified sound or barbecues unless part of an approved Student Housing event.

23. Posting, Solicitation

Only Student Housing staff may post information in Student Housing buildings. Unauthorized posting of fliers and other materials on walls, windows, bulletin boards, or doors is prohibited. Students may not destroy or damage bulletin boards created by Student Housing staff members.

Solicitation is defined as any uninvited contact, generally involving a request, advertisement, or distribution of literature. Solicitation is prohibited in Student Housing buildings and in areas surrounding Student Housing buildings. Please see http://housing.ucdavis.edu/reachingtheresidents/ for the complete guide to solicitation rules and boundaries.

24. Property Damage

Destruction of property and vandalism are prohibited. Students may be required to make restitution for intentional or accidental damage to Student Housing property. Residents must promptly report any facility issue and take steps to mitigate situations that could cause damage to Student Housing property by contacting a staff member to report the situation and/or submitting a service request.

25. Research Projects

Research projects conducted in any Student Housing building or involving Student Housing residents must be approved by the UC Davis Institutional Review Board and Student Housing. Examples include ethnographic interviews, psychology experiments, and curricular evaluation studies.

26. Roofs, Balconies, Ledges

Students are not permitted on any roof, sunscreen, ledge, or restricted area. Students may not climb on or over balconies to enter or exit a room, apartment, or building. Students may not throw, drop, or otherwise dispose of anything from elevated locations.

27. Screens, Windows

Screens may not be removed from windows in any Student Housing building. Students may not enter or exit rooms, suites, or apartments through windows. Students may not place items on the exterior of any window or hang items out windows. Students may not throw, drop, or otherwise dispose of anything out a window.

28. Smoking

Smoking and tobacco use are not permitted on University property or in any Student Housing building or dining facility. Smoking means inhaling, exhaling, burning, or carrying of any lighted or heated tobacco product, as well as smoking substances that are not tobacco, and operating electronic smoking devices and other smoking instruments. Tobacco use includes inhaling, smoking, chewing, dipping, or any other assimilation of tobacco products. Smoking or tobacco use within 25 feet of any building entry, courtyard, stairway, passageway, pool area, patio, balcony, or operable window is considered a violation of Student Housing policy.

29. Theft

Unauthorized possession or use of University property or the personal property of another is prohibited.

30. Videotaping & Camera Use

No person may tape, audio record, take photographs of, capture images of, or otherwise view any person in a private location without the knowledge and express consent of the subject or all parties. No person may distribute or share photos or recordings of sexual activity or nudity in a private place without the knowledge and express consent of the subject or all parties. Private locations include, but are not limited to, residence hall rooms and common areas, bathrooms, lounges, and other areas where residents have a reasonable expectation of privacy.

31. Violence, Assault

Perpetration of or threats of physical aggression or violence, or conduct that threatens the health and safety of a person is prohibited in any Student Housing building.