UC Davis, University of California

Guide to Student Housing Apartments

2017-2018

Student Housing Logo

Table of Contents

Welcome To UC Davis Student Housing

  1. Welcome
  2. Principles of Community
  3. Non-Discrimination Statement

Vision Statements

  1. Mission Statement
  2. Sustainability Commitment Statement

Staff

  1. Residential Education Staff Coordinator for Apartment Living
  2. Community Assistants
  3. Residential Services Staff
  4. Area Service Centers
  5. Property Managers
  6. Maintenance Staff
  7. Residential Student Accounts Staff

Phone Directory

  1. Emergency Contacts
  2. Police & Fire
  3. Campus Departments
  4. Apartment Property Management Offices
  5. Student Housing

Facilities & Services

  1. Student Housing Resources
  2. Requesting Maintenance
  3. Internet/Cable/Telephone Service
  4. Gas & Electric Service
  5. Network Use Policy

Apartment Guides

  1. Introduction: Apartment-Specific Requirements
  2. Apartment Rules and Regulations

Section 1: Your Housing Contract

  1. Housing Payments
  2. Apartment Mate Agreements
  3. Inventory & Inspection
  4. Apartment Transfers
  5. Eligibility
  6. Subleases
  7. Cancelation Policy
  8. Checking Out/Moving Out

Section 2: Rights, Responsibilities and University Policies

  1. You Have The Right...
  2. Remember...

Section 3: SHA & University Policies

  1. Alcohol
  2. Appliances, Food Preparation
  3. Bicycles, Motorized Vehicles, Skates
  4. Apartment Access, ID Cards
  5. Candles, Incense
  6. Cleanliness
  7. Computers
  8. Dining Commons
  9. Disruptive Behavior
  10. Drugs
  11. Explosives, Chemicals
  12. False Information, Non-Compliance
  13. Firearms, Weapons
  14. Fire Safety
  15. Furniture, Alterations & Repairs
  16. Guests, Hosts
  17. Noise
  18. Pets, Animals
  19. Posting, Solicitation
  20. Property Damage
  21. Roofs, Balconies, Ledges
  22. Screens, Windows
  23. Smoking
  24. Theft
  25. Videotaping & Camera Use
  26. Violence, Assault

Section 4: Personal Safety and Security

  1. Online Security
  2. Building & Apartment Access
  3. Renter's Insurance

Section 5: Academic Support & Resources Available to SHA Students

  1. Academic Advising Centers
  2. Computer Centers
  3. Residential Computer Support
  4. E-mail

Section 6: Meal Plans

  1. Bag Meals
  2. Dietary Needs
  3. Meal Card
  4. Changing Meal Plans
  5. Retail Options

Section 7: Transportation

  1. Bus
  2. Biking
  3. Links to Resources

Welcome To Student Housing Apartments

The UC Davis Student Housing department welcomes you to your new home. We’re glad you have chosen to live in Student Housing Apartments (SHA) and we look forward to a successful and exciting year.

Our mission is to provide a safe, pleasant living environment that supports and enhances the academic purpose of the university. We are confident you will find that the apartment communities offer great amenities and are staffed to assist you in your transition to the university. We encourage you to get involved in your new community and will provide social and educational opportunities that we hope will enhance your experience at UC Davis.

This guide is an important source of information for you. It describes and explains our Student Housing Apartment policies. You will also need to review the specific policies for your apartment complex which are available online.

Principles of Community

"The University of California, Davis, is first and foremost an institution of learning and teaching, committed to serving the needs of society. Our campus community reflects and is a part of a society comprising all races, creeds and social circumstances. The successful conduct of the university's affairs requires that every member of the university community acknowledge and practice the following basic principles:

  • We affirm the inherent dignity in all of us, and we strive to maintain a climate of justice marked by respect for each other. We acknowledge that our society carries within it historical and deep-rooted misunderstandings and biases, and therefore we will endeavor to foster mutual understanding among the many parts of our whole.
  • We affirm the right of freedom of expression within our community and affirm our commitment to the highest standards of civility and decency towards all. We recognize the right of every individual to think and speak as dictated by personal belief, to express any idea, and to disagree with or counter another's point of view, limited only by university regulations governing time, place and manner. We promote open expression of our individuality and our diversity within the bounds of courtesy, sensitivity and respect.
  • We confront and reject all manifestations of discrimination, including those based on race, ethnicity, gender, age, disability, sexual orientation, religious or political beliefs, status within or outside the university, or any of the other differences among people which have been excuses for misunderstanding, dissension or hatred. We recognize and cherish the richness contributed to our lives by our diversity. We take pride in our various achievements, and we celebrate our differences.
  • We recognize that each of us has an obligation to the community of which we have chosen to be a part. We will strive to build a true community of spirit and purpose based on mutual respect and caring."

20 April 1990

principles.ucdavis.edu

Non-Discrimination Statement

The University of California, Davis, does not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, age, medical condition (cancer related or genetic characteristics), ancestry, marital status, citizenship, sexual orientation, or service in the uniformed services (includes membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services) status as a Vietnam-era veteran or special disabled veteran, in accordance with all applicable state and federal laws, and with University policy. As required by Title IX, the University of California, Davis, does not discriminate on the basis of sex in its educational programs, admissions, employment, or other activities.

Inquiries related to Title IX and to Section 34 CFR § 106.9 may be referred to the Title IX Coordinator:

Wendi Delmendo
Mrak Hall, Fourth Floor
One Shields Ave, Davis, CA 95616
530-752-9466
wjdelmendo@ucdavis.edu

Inquiries related to Title IX at the UC Davis Medical Center may also be referred to the Deputy Title IX Coordinator for the UC Davis Medical Center:

Yolanda Henderson
2730 Stockton Blvd.
Ticon III Rm 2200
Sacramento, CA 95817
916-734-8104
yehenderson@ucdavis.edu

Inquiries may also be directed to the:

Assistant Secretary for Civil Rights of the Department of Education
San Francisco Office
U.S. Department of Education
50 Beale Street, Suite 7200
San Francisco, CA 94105-1813
415-486-5555
OCR.SanFrancisco@ed.gov

Joaquin Feliciano, PhD
Response Team Coordinator
Compliance and Policy Unit
jbfeliciano@ucdavis.edu
530.752.9050


Vision Statements

Student Housing Mission Statement

Student Housing’s mission is to provide living, dining and academic support services that facilitate a successful transition to the UC Davis community and foster ongoing learning and life-skill development.

Sustainability Commitment Statement

The University of California’s “Policy on Sustainable Practices” provides a strong framework, leadership and empowerment for the continued development of sustainable practices. The definition of sustainability is: “to meet the current population’s needs without compromising the ability of future generations to meet their needs,”, Brundtland Commission (1987). Student Housing at UC Davis is dedicated to this effort and strives to be a model program for the integration of sustainable practices. We are committed to developing and maintaining healthful educational living and working environments while fully integrating sustainable practices. The guiding principles for this effort are:

  • Institutionalize sustainable practices such as: energy efficiencies, use of renewable resources, reduction of energy use, use of recycled and recyclable products, reduction of water use, waste reduction and more
  • Use the Leadership in Energy & Environmental Design (LEED) rating system as a guide for new construction projects, renovation projects and on-going maintenance of facilities
  • Educate residents and staff through presentations, work group involvement, focus groups and the development of living learning environments
  • Collaborate with campus organizations such as Utilities, Solid Waste, R4 and the Office of Environmental Stewardship and Sustainability
  • Integrate sustainability into departmental business practices and long term planning
  • Model sustainable practices to residents and staff

The Commitment Statement And You

As a resident in the Student Housing community, we hope that you will assist in UC Davis’ sustainability efforts. We encourage you to consider the social, economic and environmental impacts of your lifestyle and apply best practices wherever you live, learn or work. Improving sustainability is an achievable goal when you actively participate, lead by example and encourage others.

Recycling:
  • Recycling bins (glass, plastic, and paper) are present in all residence halls and dining facilities.
  • Cardboard recycling bins are located in each housing area.
  • Small bins are located within each room to assist with recycling efforts.
  • Recycling efforts are coordinated with R4 Recycling and Waste Management.
  • Recycling guide: http://r4.ucdavis.edu/publications/ucDavisRecyclingGuide.php
Ideas to help conserve:
  • Turn off faucets while shaving or brushing teeth.
  • Use paper on both sides. Use the double-sided option for both printing and copying.
  • If it is trash, put it in the trash can.
  • Keep showers to less than 5 minutes to save up to 1,000 gallons a month.
  • Turn power strips off when the attached items are not in use.
  • Turn off lights when you are not going to be in a room or when they are not needed. Natural and task lighting (i.e., desk lamps) are good alternatives to overhead lighting.
  • When possible, reduce consumption of materials, reuse, recycle and rebuy (purchase products made from recycled material).
  • Always turn television, video game, computer and other electronic equipment off when leaving your room, rather than leaving them on standby.
  • Try to do one thing each day to conserve energy or water. Every little bit helps.

Staff

Coordinator for Apartment Living

A full-time, professional staff member serves as the coordinator for Student Housing Apartments (SHA) living. The coordinator works with SHA community assistants to oversee social activities and academic programs, provide mediation for roommate conflicts, connect students to campus resources and foster supportive community environments.

Community Assistants

Community assistants (CAs) are undergraduate students who live in the apartment complexes. CAs plan and facilitate one-on-one and group activities, community-building programs and events. They connect residents with campus resources and help create a positive and productive living environment. CAs are also available to establish roommate agreements and mediate conflicts that may arise.

Residential Services Staff

Residential Services Staff (530-752-2033) are the people to contact if you are leaving school, participating in the Planned Educational Leave Program [PELP], transferring to another campus, or graduating. They can also answer questions you have about your Housing contract.

Area Service Centers

Student Housing Apartment residents have access to the Academic Advising Centers and Computer Centers in all three Area Service Centers listed below. Students with issues accessing the Academic Advising Centers and Computer Centers should go to the Segundo Services Desk located in the Segundo Services Center. The Segundo Services Desk can assist with access issues and student ID and meal card issues as well as provide desk lamp light bulbs when necessary.

Property Managers

Within each apartment complex, there is at least one property manager that works on-site and holds regular office hours. The property manager can assist you with maintenance requests, parking, and many other amenity questions. Make yourself familiar with your property management staff as they can be a great resource for you.

Maintenance Staff

Maintenance Staff are highly skilled individuals who perform all the basic maintenance within your apartment. Prompt reporting of damages and items that need to be repaired will help keep your apartment in good shape.

Residential Student Accounts Staff

Residential Student Accounts (RSA) staff (530-742-2481) are available if you need information on housing payments.


Phone Directory

Emergencies: Fire, Police, Medical: Dial 911

  • Or Dial (530) 758-3600 for City of Davis Police, (530) 752-1230 for Campus Police.
  • Cell phone users, for a faster response, should dial (530)758-3600 or (530) 756-3400 (Fire).
  • Dial 9-1-1 only to report a crime in progress or a life-threatening emergency.

If you are on campus no coin is necessary to dial 911 from pay telephones and charge-a-call phones. When reporting an emergency by dialing 911, your phone number and address are automatically displayed at the Campus Emergency Dispatch Center. This allows the center to quickly locate you if your call is disrupted by a crisis.

Police & Fire Departments

City of Davis Police Department, Non-Emergency

  • 530-747-5400

City of Davis Fire Department, Non-Emergency

  • 530-757-5684

UC Davis Police Department, Non-Emergency

  • 530-752-1727

UC Davis Fire Department, Non-Emergency

  • 530-752-1234

In Case of Fire

  1. Pull nearest fire alarm, dial 911 and give apartment complex address and apartment number.
  2. Evacuate the apartment building immediately.
  3. Assist any persons with disabilities.
  4. Do not return to the building until a firefighter gives the "all clear."

Rape & Sexual Crisis Counseling

CARE

  • 530-752-3299

HDAPP

  • 530-752-2255

Illness & Accidents

The Student Health & Wellness Center is open Monday through Friday from 8am 5:30pm, except Wednesday (9am-5:30pm) and Saturday (9:30am 1pm). It is closed on holidays.

Ambulance (Emergency)

  • 911

Student Health & Wellness Center

  • 530-752-2300

Sutter Davis Hospital

  • 530-756-6440

Cal Aggie Escort Service

Call the Cal Aggie Escort Service if you would like a safety escort while walking on campus at night. A Cal Aggie Host will escort you to your campus destination.

For hours of operation, please see the Aggie Host website.

  • 530-752-1727

Suicide Prevention

Suicide Prevention

  • 530-756-5000

Counseling Services

  • 530-752-0871

Student Health & Wellness Center

  • 530-752-2300

Counseling & Health Services

Student Health & Wellness Center

  • 530-752-2300

Health Education & Promotion

  • 530-752-9652

Alcohol & Drug Abuse Prevention & Treatment Program

  • 530-752-6334

Apartment Property Management Office’s

Adobe Apartments

  • 530-297-0342

Arlington Farm

  • 530-756-3566

The Colleges

  • 530-754-5797

The Lexington

  • 530-758-1541

Primero Grove

  • 530-754-8455

West Village

  • 530-759-0661

Student Housing Contacts

Academic Advising Centers

Segundo Area
  • 530-752-0279
Tercero Area
  • 530-754-5566
Cuarto Area
  • 530-754-0278

Student Housing Main Contacts

Phone
  • 530-752-2033
Email
Website

Facilities & Services

Each property has different amenities within the unit and apartment complex. Contact your property manager and/or review the apartment policies to see what specific amenities and policies are particular to your apartment complex. If space is available, you may request a transfer to another apartment complex.

Student Housing Resources

SHA residents have access to a variety of resources in the Student Housing areas, including use of the Computer Centers and Academic Advising Centers in all three residence hall areas. Students with issues accessing the Academic Advising Centers and Computer Centers should go to the Segundo Services Desk located in the Segundo Services Center. The Segundo Services Desk can assist with access issues and student ID and meal card issues.

Residential Computing & Computer Center Information

For information about services provided, please visit housing.ucdavis.edu/computers.

Academic Advising Center

For a current advising schedule and information regarding services provided, please visit rhat.ucdavis.edu.

Requesting Maintenance

There are two kinds of maintenance requests: requests regarding the apartment and requests relating to the furniture. Apartment maintenance requests should be sent to the apartment office. Furniture maintenance requests should be sent to Student Housing.

Apartment Maintenance Request

Apartment issues such as malfunctioning appliances, broken windows or door locks should be reported to the apartment office during normal office hours or by submitting an online request here:

NOTE: Any emergency issues such as water leaks or toilets that are not working (in one bathroom apartments only) should be reported as an emergency for an immediate response.

After Hours Maintenance

Emergencies should be reported to your apartment complex via their after hour answering service. Call your apartment office number and your emergency will be routed to the on-call maintenance staff. The phone numbers for your apartment complexes are:

  • Adobe Apartments – (530) 297-0342
  • Arlington Farm – (530) 756-3566
  • The Colleges – (530) 754-5797
  • The Lexington – (530) 758-1541
  • Primero Grove – (530) 754-8455
  • West Village – (530) 759-0661

NOTE: Locking yourself out after hours is not considered an emergency. See Building & Apartment Access under Section 4 for options.

Furniture Maintenance Request

Furniture repair requests should be submitted to Student Housing through the Student Housing Service Request online form.

Replacement Light Bulbs

Replacement light bulbs for the desk and living room lamps are provided. Bring your burned out light bulb to your apartment's management office during their hours of operation to receive a replacement bulb.

Toilet Paper & Cleaning Supplies

Toilet paper and cleaning supplies are not provided by Student Housing.

Internet/Cable/Telephone Service

Internet is available to each apartment. Apartments with wireless routers provided should have information on your router regarding who to call if there are service issues. Cable and Telephone service is not provided by Student Housing. You will have to set these up on your own or with your apartment-mates.

Gas & Electric Service

This service is provided by Student Housing. If you receive a bill directly from Pacific Gas & Electric, please contact Student Housing.

Network Use Policy

Residents are responsible for following the campus Computer & Network Use Policy. Computers and networks can provide access to resources on and off campus. Such open access is a privilege and requires that individual users act responsibly. Users must respect the rights of each other, respect the integrity of the systems and related physical resources, and observe all relevant laws, regulations, and contractual obligations. Since electronic information is volatile and easily reproduced, users much exercise care in acknowledging and respecting the work of others through strict adherence to software licensing agreements and copyright laws. Unacceptable network use includes, but is not limited to the following examples: spam mail, hate mail, e-commerce, copyright infringement, operating an unauthorized server, use or display of offensive material, and "hacking" (unauthorized access to another system). E-mail and instant messages containing threats, harassing language, intimidation, or other offensive content are not tolerated and the sender will be subject to disciplinary action.


Apartment Living and Guide Resources

In addition to the Student Housing rules and guidelines outlined in this Guide to Student Housing Apartments, all residents must also abide by the Apartment Rules and Regulations that their apartment complex publishes. The Rules and Regulations for all apartment complexes in the Student Housing Apartments program are listed below.

Apartment Access

SHA residents have access to their apartment complex amenities and will be given a key at check-in for access. You are responsible for this key.

1. Lock-Outs

You should carry your keys with you at all times. Please review your apartment rules and regulations or contact your apartment complex manager for further information about the lock out policy at your complex.

Business Hours:
If the property office is open, most complexes will offer lock-out service free of charge.

After Hours:
If you are locked out of your apartment after business hours, you are responsible for gaining access to your apartment or bedroom. Some apartment complexes will offer lock-out service if it is an emergency. There is a $75 fee for after hour lock-outs.

Being locked out of your apartment or bedroom within your apartment does not constitute an after hour emergency. If you find yourself locked out of your apartment, please try contacting your roommates to gain access. Any lock-out charges assessed will be billed to your student account.

2. Lock Changes

If you lose your key, please notify your property manager. For your personal safety and the safety of your belongings, a lock change will be issued. There is a $50 lock change fee that will be billed to your account. NOTE: if you lose your access card to Primero Grove there is a $60 charge for this card to replace it.

SHA Fees and Reference Chart

Apartment lock change

  • $50.00

After Hours Lock Out

  • $75.00

Replacement Key Cutting Fee

  • $10.00 per key

Community Access/Laundry Card

  • $60.00

Damage Fee/Apartment Fine Due to Violation

  • Subject to cost of damage repair or fine amount
  • Examples of violations/damages: holes in the wall, carpet burns, abandoned item removal, trash, etc.

Replacement Parking Permit

  • Primero Grove: $5.25
  • The Colleges: $20.00

SHA Mid-Year Cleaning Charge

  • $50.00 per hour; time is calculated in 30 minute increments

SHA End-of-Year Cleaning Charge

  • $50.00-$100.00 per resident

Homesteading Charge

  • $75.00
  • Homesteading is when a student with a vacant space in their room moves their items into the vacant space

Improper Move-Out Charge

  • $75.00
  • Examples of improper move-out include failure to turn in keys, failure to move out by assigned deadline, etc.

Parking

Parking permits are assigned specifically to each student. Students are not permitted to sell, loan or transfer their parking permit to another student or individual.

Adobe: Parking is limited and not guaranteed. Student Housing will notify students about parking after assignments are sent out.

Arlington Farm: Parking is available but not guaranteed.

The Colleges: Parking is limited and not guaranteed. Student Housing will notify students about parking after assignments are sent out.

The Lexington: Parking is available but not guaranteed.

Primero Grove: Parking is available but not guaranteed.

West Village: Parking is available through the West Village management. Student Housing does not guarantee parking will be available. Please contact the West Village office to inquire about parking.


Section 1: Your Housing Contract

A. Housing Payments

Housing payments must be delivered or mailed to the Cashier's Office in Dutton Hall. Please include your name and student identification number on the check and include the Student Housing payment coupon with each payment.

Mail payments to: Cashier's Office PO Box 989062 West Sacramento, CA 95798-9062.

Students may view other payment options by going to mybill.ucdavis.edu.

Housing payments become delinquent after the tenth of the month; if this falls on a weekend, payment must be made the Monday immediately following. To ensure consistency regardless of payment method, all payments must be received by 4pm on the tenth day of the month to avoid a $75 late fee.

If you have problems making a payment, contact Student Housing Accounts Receivable (170 Student Housing, 530-752-2481) before the due date to discuss payment options.

B. Roommate Agreements

Roommates are either randomly assigned or matched based on student's request. It is recommended that a Roommate Agreement Form be completed anytime two or more students engage in a new living situation. This provides you and your roommate(s) an opportunity to have a conversation about individual likes, dislikes, needs, and use of space and belongings. The more you are prepared for your new living situation, the more enjoyable your roommate relationship will probably be. Communication goes a long way towards heading off potential problems and establishing understanding. If conflicts arise, students are encouraged to discuss issues directly with each other in an appropriate manner. Sometimes conflicts are difficult to resolve on your own and outside mediation may be needed. Please contact your property manager, CA, or the Coordinator for Apartment Living to help address these situations.

C. Inventory & Inspection

You are responsible for the condition of your apartment at all times. When checking into your apartment, you should fill out an online Apartment Inventory Form. You must complete this form documenting the condition of your apartment within the first week of instruction. Upon vacating your apartment, this form will be used to determine charges for damages or cleaning beyond normal use and wear. If you do not complete an apartment inventory form, you are accepting the apartment "as is". Prompt reporting of damages and required maintenance will hasten repairs; you will not be charged for repairing something that breaks due to normal wear and tear.

D. Apartment Transfers

Apartment transfers are available during specific times of the year and are made based upon space availability. Students wishing to move to another apartment must meet with the Community Assistant to discuss room transfers. The university reserves the right to assign or reassign students to other apartments for pending disciplinary action or in order to make the most effective use of the available accommodations. If space is available, requests for apartment transfers because of personal safety concerns, i.e. physical or sexual assault, will be honored.

E. Eligibility

Students are entitled to apartment space occupancy only while a registered student at the University of California, Davis. The resident must be a full time registered student making satisfactory academic progress as defined by the Office of the Registrar and must be enrolled in at least 12 units. Exceptions to the eligibility requirements are made on a case by case basis and should be forwarded to the Residential Services Manager for consideration.

F. Subleases

Subleasing is prohibited.

G. Cancelation Policy

Students can cancel their contract if they are withdrawing, PELPing, will no longer be attending UC Davis, or have been given prior approval by Student Housing to cancel their contract. Students that are no longer eligible to live in SHA or have been released from their housing contract must go to Student Housing to begin the check out process and complete a Notice of Cancellation.

H. Checking Out/Moving Out

Checking out involves cleaning your apartment and bedroom, and returning your keys to the Student Housing Office. Students must return their apartment and bedroom to its original condition. New students assigned to the space have a right to a clean and properly furnished space.

I. Homesteading

Students with a vacancy within their room/suite must be prepared to have a new roommate at any time. Residents are expected to be welcoming to prospective new roommates and should not discourage others from occupying a space. Students that discourage others from moving into vacant spaces may be relocated to a new room and/or referred for disciplinary action. Residents should not homestead the room: spread their belongings throughout the room or use furniture designated for the new resident. Residents found to be homesteading will be billed for costs required to make the contracted space available to a new resident. The homesteading charge is $75.


Section 2: Your Rights and Responsibilities

As a resident of UC Davis' Student Housing Apartments, you possess specific individual rights that your roommate(s) must respect. These rights carry with them a reciprocal responsibility on your part to ensure that these same rights exist for your roommate(s) and other residents. Your basic rights are listed here; you and your roommate(s) may choose to add to this list. It is important that these items and the concept of others' rights and responsibilities be discussed throughout the year.

You have the right…

  • to read and study in your apartment
  • to have control over your personal possessions
  • to access your apartment and room
  • to live in a clean environment
  • to sleep and relax in your apartment
  • to confront another's behavior which infringes upon your rights
  • to seek the aid of staff in resolving possible roommate conflicts

UC Davis Student Housing neither can, nor does, guarantee you will achieve these rights at all times — you share the responsibility. Help ensure these rights are upheld through thoughtful discussion and open communication with your roommates. Student Housing staff is available and wants to help you accomplish this goal.

UC Davis SHA students are responsible for their actions. You are expected to show respect for the rights of others and the educational mission of the university. Conditions that are part of your SHA contract govern acceptable and unacceptable behavior. The staff at each apartment complex will intervene if your actions are contrary to policy or considered a disruption to community standards. In addition, your behavior may prompt referral to the Office of Student Development, which will determine if contract termination, transfer to another space, or disciplinary sanctions are needed. Our sincere desire is that students will choose behaviors which support and respect all community members.

The Office of Student Judicial Affairs is responsible for administering the university disciplinary process and will, if warranted, confer with and sanction students for behavior violating university policy. Students must comply with the University of California: Standards of Conduct for Students and failure to do so may result in disciplinary action. Student Judicial Affairs exercises off-campus jurisdiction for certain incidents that do not occur on University property. This includes Student Housing Apartments. Student Housing staff, while striving to protect due process for individuals, are compelled to act on behalf of the interests of the entire community. Though we prefer to work directly with individuals involved in behavioral problems, students collectively involved in negative behavior can expect to be confronted and may be moved to other apartments or have their contracts terminated. You are responsible for your actions and will be held fully accountable.


Section 3: SHA & University Policies

Student Housing and University policies are designed to give a clear picture of what is expected of you as a resident. Living in an apartment complex is not always easy as people come from different backgrounds and may have different sets of expectations for living within a community. The policies and regulations that exist are intended to give you and your roommate(s) standards by which residents can live and learn together. Residents are expected to abide by the Apartment Rules and Regulations specific to their apartment complex, which are available under the Apartment Guides section of the Guide to Student Housing Apartments and are incorporated herein by reference.

1. Alcohol

Students under 21 may not possess, consume, distribute, manufacture, or otherwise use alcohol. Bulk quantities (i.e. quantities that could not reasonably be consumed in a single sitting by the individual(s) present), games or devices used for the rapid consumption of alcohol, and common containers (e.g. kegs, punch bowls, trash cans) are prohibited. Students may not be intoxicated so as to cause a disruption or otherwise draw attention to themselves.

2. Appliances, Food Preparation

All appliances must be in good working order and used responsibly. They must be approved for use by Underwriters' Laboratory (UL) and free of wiring defects.

  • BARBECUES – Barbecues may not be used on balconies, under trees, in courtyards, breezeways, or around swimming pools. They must be used at least 25 feet away from any building or overhang, and this distance must be increased if smoke is travelling toward one of these areas.
  • PORTABLE HEATERS – Portable heaters are prohibited.
  • TORCHIERE HALOGEN LAMPS – These lamps are prohibited.
  • POWER TOOLS – Power tools may not be used in apartments or on balconies.

3. Bicycles, Motorized Vehicles, Skates

Bicycles may only be parked in designated bicycle parking areas. They may not be parked or ridden in areas not typically designated for bikes including, but not limited to walkways, breezeways, hallways, courtyards, stairwells, or other public spaces. Repairs and maintenance may not be performed inside apartments.

Residents may not store or repair motorized vehicles in apartments. Motorized vehicles may only be ridden or driven on approved locations.

Skateboards, roller skates, inline skates, and similar items with wheels may not be worn or used in hallways, walkways, breezeways, stairwells, courtyards, dining commons, or other shared spaces where such use is not typical. This includes benches, curbs, stairs, handrails, tables, or similar surfaces.

4. Apartment Access, ID Cards

Apartment access is limited to residents and their invited guests. Residents may not allow others to use their key to gain access. Tampering with door locking mechanisms so as to allow access to a building is prohibited. University ID cards may only be used by the person to whom the card is issued and residents may not knowingly use another person's ID card. See Building & Apartment Access under Apartment Living and Guide Resources for more information regarding locking yourself out of your apartment or bedroom.

5. Candles, Incense

Candles, incense, and items that produce an open flame are prohibited regardless of the reason for use.

6. Cleanliness

Residents are required to keep rooms clean and regularly dispose of trash only in designated locations. Residents may not create excessive messes in any area. Residents must promptly report any facility issue and take appropriate steps to mitigate situations that could create an excessive mess or cause damage to property by contacting a complex staff member to report the situation and/or submitting a service request to Student Housing.

Upon moving out, SHA residents are expected to clean their apartment thoroughly. Cleaning charges can range from $50-$100 per student for units that have not been cleaned properly. Cleaning charges for common areas and shared bathrooms will be billed to all roommates unless the person responsible is identified.

7. Computers

Residents must follow the Campus Computer and Network Use Policy. Please go to http://housing.ucdavis.edu/resources/computers.asp for more information.

8. Dining Commons

Residents may take one ice cream bar/cone, one piece of fruit, or one baked desert item from the dining commons as well as one beverage in the reusable bottle issued by Student Housing. No other items may be removed and other outside drink containers are prohibited. Food fights and use of food in an unintended manner are prohibited.

9. Disruptive Behavior

Students may not engage in behavior that is disruptive or otherwise incompatible with a community living environment. This includes pranks and practical jokes as well as behavior that creates an odor, such as that from marijuana or cigarettes.

10. Drugs

Unlawful possession, use, manufacture, or distribution of any controlled substance is prohibited. Possession of a medical marijuana card does not permit possession or use of marijuana. Disruption, including smelling of marijuana, as a result of drug use is prohibited, as is being under the influence of any drug.

11. Explosives, Chemicals

Explosives, chemicals, or highly combustible materials that are potentially dangerous or damaging to buildings or their occupants are prohibited. These include, but are not limited to, fireworks, ammunition, gasoline, unauthorized pesticides, pyrotechnics, and flammable materials.

12. False Information, Non-Compliance

Providing false information to staff or obstructing any staff member in the performance of official duties is prohibited. Students must comply with the requests of Student Housing staff and apartment complex staff.

13. Firearms, Weapons

Weapons, including but not limited to firearms, bb-guns, air rifles, knives, switchblades, swords, brass knuckles, nunchucks, and similar items are prohibited. (Properly stored kitchen knives are excluded.) Replica weapons, including toys that resemble weapons, are also prohibited. Any item that is used to harm, threaten, or intimidate a person may be considered a weapon. This includes items such as laser pointers and sports equipment.

14. Fire Safety

  • ELECTRICAL SAFETY – Modifications to or changes in electrical wiring are prohibited as are splices, octopuses, or modification devices used to add plugs. Only UL approved, grounded power strips with fuses may be used.
  • EVACUATION – Residents must evacuate the building when a fire alarm has sounded.
  • FALSE ALARM – Residents may not intentionally or recklessly activate an alarm in a non-emergency situation.
  • FIRE – Causing, attempting to cause, or contributing to the continuation of a fire is prohibited.
  • ROOM DECORATIONS – Large wall hangings must be treated with a flame retardant. Paper or plastic may not be used to cover any light or light fixture. Lighting fixtures, including holiday lights, may not be hung on any surface outside apartments including windows and doors.
  • TAMPERING – Tampering with fire suppression equipment, including but not limited to fire extinguishers, smoke detectors, fire alarm pull stations, automatic door closers, and sprinklers, is prohibited. Tampering includes covering smoke detectors, hanging items from sprinklers or sprinkler pipes, or otherwise disabling fire suppression equipment.

15. Furniture, Alterations & Repairs

Furniture provided by Student Housing may not be removed from apartments. Residents may have non-University issued furniture in their rooms provided it does not create a fire hazard or other safety hazard. Residents may not make repairs, modifications (including painting), or alterations, including the removal of closet doors, to any Student Housing property or furniture. Decals and stickers may not be affixed to painted walls, windows, or other surfaces.

Residents must promptly report to complex management any facility issue (e.g. leaks, inoperable appliances or damage to the apartment or any portion thereof) and take steps to mitigate situations that could cause damage to property. Wall hangings are permitted when only small picture hangers, pins or thumbtacks are used. Nothing may be stapled to the walls or doors.

Damage caused by SHA residents will be billed directly to the student. If the damage is in a common area or shared space the cost will be split between roommates unless the person responsible is identified.

16. Guests, Hosts

A guest is any person who visits an apartment where he/she does not live or have an assigned space. A host is a resident of an apartment, or building who invites guests over. Hosts are responsible for the actions of their guests and are expected to remain with their guests at all times. Hosts must have permission of all room occupants to have a guest over and if a guest is asked to leave by an occupant who is not the host, the guest must comply. Hosts may not have overnight guests, whether the guest stays in a bedroom, common room, or other space, for more than seven cumulative nights per academic quarter, and guests may not stay overnight in a host's room more than seven cumulative nights per academic quarter. Overnight guests are not permitted during final exam week. Residents may not host guests who have been restricted by Student Housing.

17. Noise

Residents and guests must be considerate of noise, 24 hours a day, seven days a week. Noise, including but not limited to voices, amplified music, televisions, musical instruments, alarm clocks, and radios, must be maintained at a level that does not disturb other residents. Residents may not amplify sound from windows to the outside. Residents must comply with staff requests to lower noise levels. Please see complex guidelines for specific apartment complex quiet hours.

18. Pets, Animals

Unauthorized pets and other animals are prohibited in Student Housing buildings. This prohibition includes hosting visiting pets and "pet-sitting" for others. With Student Housing permission and upon agreement of all apartment occupants, residents may keep fish in an aquarium that does not exceed 10 gallons. Residents must get approval from Student Housing prior to setting up the aquarium, there cannot be more than one fish tank/aquarium per bedroom, and tanks/aquariums may not be kept in bathrooms. Residents requiring assistance animals should contact Student Housing to request an accommodation.

Residents may not directly harm or engage in behavior that is harmful to animals.

19. Posting, Solicitation

Unauthorized posting of fliers and other materials on walls, windows, bulletin boards, or doors is prohibited. Students may not destroy or damage bulletin boards created by Student Housing staff members.

Solicitation is defined as any uninvited contact, generally involving a request, advertisement, or distribution of literature. Solicitation is prohibited in or around all SHA complexes.

20. Property Damage

Destruction of property and vandalism are prohibited. Students may be required to make restitution for intentional or accidental damage to Student Housing property. Residents must promptly report any facility issue and take steps to mitigate situations that could cause damage to Student Housing property by contacting an apartment complex staff member to report the situation and/or submitting a service request to Student Housing.

21. Roofs, Balconies, Ledges

Students are not permitted on any roof, sunscreen, ledge, or restricted area. Students may not climb on or over balconies to enter or exit a room, apartment, or building. Students may not throw, drop, or otherwise dispose of anything from elevated locations.

22. Screens, Windows

Screens may not be removed from windows. Students may not enter or exit rooms, suites, or apartments through windows. Students may not place items on the exterior of any window or hang items out windows. Students may not throw, drop, or otherwise dispose of anything out a window.

23. Smoking

Smoking and tobacco use are not permitted on University property or in any Student Housing building or dining facility. Smoking is prohibited on apartment balconies regardless of the location of the apartment complex. Smoking means inhaling, exhaling, burning, or carrying of any lighted or heated tobacco product, as well as smoking substances that are not tobacco, and operating electronic smoking devices and other smoking instruments. Tobacco use includes inhaling, smoking, chewing, dipping, or any other assimilation of tobacco products. Smoking or tobacco use within 25 feet of any building entry, courtyard, stairway, passageway, pool area, patio, balcony, or operable window is considered a violation of Student Housing policy.

Visit the University Policy webpage on the Breathe Free UC Davis website for the campus policy and resources.

24. Theft

Unauthorized possession or use of University property or the personal property of another is prohibited.

25. Videotaping & Camera Use

No person may videotape, audio record, take photographs of, or otherwise view any person in a private location without that person's explicit knowledge and consent. Private locations include, but are not limited to, residence hall rooms and common areas, bathrooms, lounges, and other areas where residents have a reasonable expectation of privacy.

26. Violence, Assault

Perpetration of or threats of physical aggression or violence are prohibited in any Student Housing building.


Section 4: Personal Safety and Security

While the university community and the city of Davis are relatively small, friendly, and safe, neither is immune to the realities of the larger world. You will need to take precautions to secure personal property (e.g. locking your apartment and bedroom door, engraving your possessions, registering your bike). You must also consider your personal security and be aware of vulnerable situations. Keep your apartment mates informed about your whereabouts and let them know when you will be returning home. When possible, travel with a friend and check campus maps for the best lighted paths. Report any suspicious activity immediately to the police. Your careful attention to security is in everyone's best interests.

Each resident, occupant, guest and invitee is responsible for the security and safety of his or her own person and property and should not rely on any security devices or measures. Neither the apartment management nor the university is responsible for the safety or security of any resident, occupant, guest or invitee and their property. Neither the apartment management nor the university promises to provide any security devices or measures or warrants or guarantees the effectiveness or operability of any such devices or measures, if provided. PLEASE CALL 911 IN CASE OF AN EMERGENCY. We encourage each resident to lock the door when leaving the apartment, engrave their possessions and register their bicycles.

The university expects all students to report crimes immediately by contacting the UC Davis Police. Fire, police or medical emergencies can be reported in person or by dialing 911 from any telephone on campus. Emergency aid can also be requested using the emergency system located in most campus elevators. If the call is non-emergency, or when calling from a cell phone, please dial the Davis Police Department at 530.747.5400 or the Davis Fire Department at 530.757.5684.

A. Building & Apartment Access

SHA residents have access to the Segundo Service Center, Tercero Service Center, and Cuarto's services locations (found in Thoreau Hall and Emerson Hall) to utilize the academic support and computer resources available to them. For security, these exterior doors are always locked. You can use your student ID (Aggie Card) to gain access. Students with issues accessing the Academic Advising Centers and Computer Centers should go to the Segundo Services Desk located in the Segundo Services Center. The Segundo Services Desk can also assist with access issues and student ID and meal card issues.

1. Replacement Student ID Card

If you lose your original student ID card (Aggie Card), you will need to get a replacement from the Aggie Card Office. After receiving your replacement card, please go to the Segundo Service Desk so they can update the Housing access system. Housing staff will notify University Dining Services to ensure that your meal access is also updated in their system if applicable.

B. Renter's Insurance

The University does not assume any responsibility for the loss, damage, or destruction of personal property. We suggest that you check with your insurance agent to find out about renter's insurance to protect your personal belongings. It is also recommended that you take your valuables home during the breaks. Student Housing maintains an Insurance Resources webpage, which has information about renters insurance and tuition insurance, for those who want to learn more.


Section 5: Academic Support & Resources Available to SHA Students

Segundo Services Center

Students with issues accessing the Academic Advising Centers and Computer Centers should go to the Segundo Services Desk located in the Segundo Services Center. The Segundo Services Desk can assist with access issues and student ID and meal card issues.

A. Academic Advising Centers

Academic Advising Centers are located at three sites: the Segundo Services Center, the Tercero Services Center, and Thoreau Hall. In each center, peer advisers from the four undergraduate college's office are available to help you select courses, plan a course of study, explore majors, understand requirements, and discuss educational goals. Tutors are available to assist you with subjects such as math, chemistry, statistics and biology. Tutoring subjects vary by quarter. Please visit rhat.ucdavis.edu to view the current advising and tutoring schedule. Students are encouraged to utilize all academic resources in the residence halls, and seek out their Academic Coordinator with any questions.

B. Computer Centers

The Computer Centers for SHA residents are located at three sites: the Segundo Services Center, the Tercero Services Center, and Emerson Hall. The Computer Centers offer a variety of resources and services including computer & internet access, document scanning and shredding, CD-ROM drives, a variety of software and quiet study environments. Please see the Residential Computing website for hours.

C. Residential Computer Support

Residential Computer Support is a service that provides technical support and advice to students living in SHA. Residential Computing Assistants (RCAs) are available for drop-in support during office hours or through the online HelpDesk accessible on the Housing Channel on myUCDavis. The RCS program is tailored to the most common computer needs of students living beginning with network (ResNet) connectivity; computer safety & security (virus protection, enabling operating system firewalls and automatic updates, safe use of music and media file-sharing programs); setup and configuration of printers, wireless keyboards and other peripheral devices; other common computer problems and technical issues. Please see the Residential Computing website for more information about this program.

D. E-mail

All students are required to establish a campus email account. The University and Student Housing use email as official means of communication with students in connection with their education and the provision of services.


Section 6: Meal Plans

SHA residents may choose to have an on campus meal plan, it is not required. University Dining Services at UC Davis provides an excellent selection of food and meal times to meet the needs of our diverse and busy residents. Monday through Thursday we offer four meals, beginning at 6:30 in the morning and ending with a late night meal at midnight. Three mealtimes are offered Fridays, and brunch and dinner are offered weekends and holidays (dining.ucdavis.edu/menus.html).

You may dine in any of our three resident dining facilities: Segundo Dining Commons, Tercero Dining Commons, and Cuarto Dining Commons. All offer a complete variety of dining choices with unlimited seconds. To keep your costs reasonable, we ask that you reduce waste by eating what you take and refrain from removing food from the dining room. You are permitted to take out an ice cream bar/cone, piece of fruit that you are eating, or a beverage only in the bottle provided by Dining Services at the beginning of the school year; all other food must be eaten in the dining room. Express Meals to go are available at the host check station located in the front of each dining room. Additional dining program information will be provided in University Dining Services' Resident Dining Guide distributed during Fall Welcome Week and can be found on their website (dining.ucdavis.edu).

A. Bag Meals

A "Build Your Own" bag lunch line is available during breakfast every weekday to allow residents to prepare a lunch should their schedules prevent them from getting to the dining room for lunch — 24 hour notice is required during finals week.

B. Dietary Needs

A dietician is available to assist residents with special dietary needs and those who have nutritional questions and concerns. For information or consultation, contact the Nutrition Hotline (530-752-9604, linda.adams@sodexo.com).

C. Meal Card

Your student ID card (AggieCard) also serves as your meal card and may be used only by the person to whom it was issued. Anyone using another student's card or giving his/her card to another student may face Student Housing and/or Student Judicial Affairs action.

D. Changing Meal Plans

You may change your meal plan during the scheduled meal plan change dates as reflected on your SHA Calendar. You can make changes through MyUCDavis or contact Student Housing at (530)752-2481.

E. Retail Options

The following residential dining facilities offer "Grab & Go Snacks" and beverages and provide an opportunity to take a break and socialize with fellow residents.

  • The Junction at Segundo
  • Trudy’s at Tercero
  • The Crossroads at Cuarto

Selections include many convenience store favorites. Snack items include beverages, candy, chips, pretzels and ice cream. Residents selecting the Aggie Cash Option or block plans can use their dining cards at these locations.


Section 7: Transportation

Bus

With your registration fees to the University, students have unlimited access to Unitrans which serves the Davis area. Students also have free access to Yolobus, the public transit system serving Yolo County. Buses are a very convenient, affordable way to get around Davis and the greater area.

Unitrans bus lines (routes are subject to change):

  • Arlington Farm: D & K
  • The Lexington: W & M
  • Adobe: P & Q
  • West Village: V

Biking

Biking is a popular way to get around campus and Davis. The Lexington and Arlington Farm connect to the Davis Bike Loop, which takes you right to campus.

For some campus biking details please visit Transportation Services website.

Links

Below are the links to the Unitrans Bus, which runs on campus, the Yolobus, which runs throughout Yolo county and bike path information for the city of Davis.


Index

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