UC Davis, University of California

Guide to Student Housing Apartments


Student Housing Logo

Section 3: SHA & University Policies

Student Housing and University policies are designed to give a clear picture of what is expected of you as a resident. Living in an apartment complex is not always easy as people come from different backgrounds and may have different sets of expectations for living within a community. The policies and regulations that exist are intended to give you and your roommate(s) standards by which residents can live and learn together. Residents are expected to abide by the Apartment Rules and Regulations specific to their apartment complex, which are available under the Apartment Guides section of the Guide to Student Housing Apartments and are incorporated herein by reference.

1. Alcohol

Students under 21 may not possess, consume, distribute, manufacture, or otherwise use alcohol. Bulk quantities (i.e. quantities that could not reasonably be consumed in a single sitting by the individual(s) present), games or devices used for the rapid consumption of alcohol, and common containers (e.g. kegs, punch bowls, trash cans) are prohibited. Students may not be intoxicated so as to cause a disruption or otherwise draw attention to themselves.

2. Appliances, Food Preparation

All appliances must be in good working order and used responsibly. They must be approved for use by Underwriters' Laboratory (UL) and free of wiring defects.

  • BARBECUES – Barbecues may not be used on balconies, under trees, in courtyards, breezeways, or around swimming pools. They must be used at least 25 feet away from any building or overhang, and this distance must be increased if smoke is travelling toward one of these areas.
  • PORTABLE HEATERS – Portable heaters are prohibited.
  • TORCHIERE HALOGEN LAMPS – These lamps are prohibited.
  • POWER TOOLS – Power tools may not be used in apartments or on balconies.

3. Bicycles, Motorized Vehicles, Skates

Bicycles may only be parked in designated bicycle parking areas. They may not be parked or ridden in areas not typically designated for bikes including, but not limited to walkways, breezeways, hallways, courtyards, stairwells, or other public spaces. Repairs and maintenance may not be performed inside apartments.

Residents may not store or repair motorized vehicles in apartments. Motorized vehicles may only be ridden or driven on approved locations.

Skateboards, roller skates, inline skates, and similar items with wheels may not be worn or used in hallways, walkways, breezeways, stairwells, courtyards, dining commons, or other shared spaces where such use is not typical. This includes benches, curbs, stairs, handrails, tables, or similar surfaces.

4. Apartment Access, ID Cards

Apartment access is limited to residents and their invited guests. Residents may not allow others to use their key to gain access. Tampering with door locking mechanisms so as to allow access to a building is prohibited. University ID cards may only be used by the person to whom the card is issued and residents may not knowingly use another person's ID card. See Building & Apartment Access under Apartment Living and Guide Resources for more information regarding locking yourself out of your apartment or bedroom.

5. Candles, Incense

Candles, incense, and items that produce an open flame are prohibited regardless of the reason for use.

6. Cleanliness

Residents are required to keep rooms clean and regularly dispose of trash only in designated locations. Residents may not create excessive messes in any area. Residents must promptly report any facility issue and take appropriate steps to mitigate situations that could create an excessive mess or cause damage to property by contacting a complex staff member to report the situation and/or submitting a service request to Student Housing.

Upon moving out, SHA residents are expected to clean their apartment thoroughly. Cleaning charges can range from $50-$100 per student for units that have not been cleaned properly. Cleaning charges for common areas and shared bathrooms will be billed to all roommates unless the person responsible is identified.

7. Computers

Residents must follow the Campus Computer and Network Use Policy. Please go to http://housing.ucdavis.edu/resources/computers.asp for more information.

8. Dining Commons

Residents may take one ice cream bar/cone, one piece of fruit, or one baked desert item from the dining commons as well as one beverage in the reusable bottle issued by Student Housing. No other items may be removed and other outside drink containers are prohibited. Food fights and use of food in an unintended manner are prohibited.

9. Disruptive Behavior

Students may not engage in behavior that is disruptive or otherwise incompatible with a community living environment. This includes pranks and practical jokes as well as behavior that creates an odor, such as that from marijuana or cigarettes.

10. Drugs

Unlawful possession, use, manufacture, or distribution of any controlled substance is prohibited. Possession of a medical marijuana card does not permit possession or use of marijuana. Disruption, including smelling of marijuana, as a result of drug use is prohibited, as is being under the influence of any drug.

11. Explosives, Chemicals

Explosives, chemicals, or highly combustible materials that are potentially dangerous or damaging to buildings or their occupants are prohibited. These include, but are not limited to, fireworks, ammunition, gasoline, unauthorized pesticides, pyrotechnics, and flammable materials.

12. False Information, Non-Compliance

Providing false information to staff or obstructing any staff member in the performance of official duties is prohibited. Students must comply with the requests of Student Housing staff and apartment complex staff.

13. Firearms, Weapons

Weapons, including but not limited to firearms, bb-guns, air rifles, knives, switchblades, swords, brass knuckles, nunchucks, and similar items are prohibited. (Properly stored kitchen knives are excluded.) Replica weapons, including toys that resemble weapons, are also prohibited. Any item that is used to harm, threaten, or intimidate a person may be considered a weapon. This includes items such as laser pointers and sports equipment.

14. Fire Safety

  • ELECTRICAL SAFETY – Modifications to or changes in electrical wiring are prohibited as are splices, octopuses, or modification devices used to add plugs. Only UL approved, grounded power strips with fuses may be used.
  • EVACUATION – Residents must evacuate the building when a fire alarm has sounded.
  • FALSE ALARM – Residents may not intentionally or recklessly activate an alarm in a non-emergency situation.
  • FIRE – Causing, attempting to cause, or contributing to the continuation of a fire is prohibited.
  • ROOM DECORATIONS – Large wall hangings must be treated with a flame retardant. Paper or plastic may not be used to cover any light or light fixture. Lighting fixtures, including holiday lights, may not be hung on any surface outside apartments including windows and doors.
  • TAMPERING – Tampering with fire suppression equipment, including but not limited to fire extinguishers, smoke detectors, fire alarm pull stations, automatic door closers, and sprinklers, is prohibited. Tampering includes covering smoke detectors, hanging items from sprinklers or sprinkler pipes, or otherwise disabling fire suppression equipment.

15. Furniture, Alterations & Repairs

Furniture provided by Student Housing may not be removed from apartments. Residents may have non-University issued furniture in their rooms provided it does not create a fire hazard or other safety hazard. Residents may not make repairs, modifications (including painting), or alterations, including the removal of closet doors, to any Student Housing property or furniture. Decals and stickers may not be affixed to painted walls, windows, or other surfaces.

Residents must promptly report to complex management any facility issue (e.g. leaks, inoperable appliances or damage to the apartment or any portion thereof) and take steps to mitigate situations that could cause damage to property. Wall hangings are permitted when only small picture hangers, pins or thumbtacks are used. Nothing may be stapled to the walls or doors.

Damage caused by SHA residents will be billed directly to the student. If the damage is in a common area or shared space the cost will be split between roommates unless the person responsible is identified.

16. Guests, Hosts

A guest is any person who visits an apartment where he/she does not live or have an assigned space. A host is a resident of an apartment, or building who invites guests over. Hosts are responsible for the actions of their guests and are expected to remain with their guests at all times. Hosts must have permission of all room occupants to have a guest over and if a guest is asked to leave by an occupant who is not the host, the guest must comply. Hosts may not have overnight guests, whether the guest stays in a bedroom, common room, or other space, for more than seven cumulative nights per academic quarter, and guests may not stay overnight in a host's room more than seven cumulative nights per academic quarter. Overnight guests are not permitted during final exam week. Residents may not host guests who have been restricted by Student Housing.

17. Noise

Residents and guests must be considerate of noise, 24 hours a day, seven days a week. Noise, including but not limited to voices, amplified music, televisions, musical instruments, alarm clocks, and radios, must be maintained at a level that does not disturb other residents. Residents may not amplify sound from windows to the outside. Residents must comply with staff requests to lower noise levels. Please see complex guidelines for specific apartment complex quiet hours.

18. Pets, Animals

Unauthorized pets and other animals are prohibited in Student Housing buildings. This prohibition includes hosting visiting pets and "pet-sitting" for others. With Student Housing permission and upon agreement of all apartment occupants, residents may keep fish in an aquarium that does not exceed 10 gallons. Residents must get approval from Student Housing prior to setting up the aquarium, there cannot be more than one fish tank/aquarium per bedroom, and tanks/aquariums may not be kept in bathrooms. Residents requiring assistance animals should contact Student Housing to request an accommodation.

Residents may not directly harm or engage in behavior that is harmful to animals.

19. Posting, Solicitation

Unauthorized posting of fliers and other materials on walls, windows, bulletin boards, or doors is prohibited. Students may not destroy or damage bulletin boards created by Student Housing staff members.

Solicitation is defined as any uninvited contact, generally involving a request, advertisement, or distribution of literature. Solicitation is prohibited in or around all SHA complexes.

20. Property Damage

Destruction of property and vandalism are prohibited. Students may be required to make restitution for intentional or accidental damage to Student Housing property. Residents must promptly report any facility issue and take steps to mitigate situations that could cause damage to Student Housing property by contacting an apartment complex staff member to report the situation and/or submitting a service request to Student Housing.

21. Roofs, Balconies, Ledges

Students are not permitted on any roof, sunscreen, ledge, or restricted area. Students may not climb on or over balconies to enter or exit a room, apartment, or building. Students may not throw, drop, or otherwise dispose of anything from elevated locations.

22. Screens, Windows

Screens may not be removed from windows. Students may not enter or exit rooms, suites, or apartments through windows. Students may not place items on the exterior of any window or hang items out windows. Students may not throw, drop, or otherwise dispose of anything out a window.

23. Smoking

Smoking and tobacco use are not permitted on University property or in any Student Housing building or dining facility. Smoking is prohibited on apartment balconies regardless of the location of the apartment complex. Smoking means inhaling, exhaling, burning, or carrying of any lighted or heated tobacco product, as well as smoking substances that are not tobacco, and operating electronic smoking devices and other smoking instruments. Tobacco use includes inhaling, smoking, chewing, dipping, or any other assimilation of tobacco products. Smoking or tobacco use within 25 feet of any building entry, courtyard, stairway, passageway, pool area, patio, balcony, or operable window is considered a violation of Student Housing policy.

Visit the University Policy webpage on the Breathe Free UC Davis website for the campus policy and resources.

24. Theft

Unauthorized possession or use of University property or the personal property of another is prohibited.

25. Videotaping & Camera Use

No person may videotape, audio record, take photographs of, or otherwise view any person in a private location without that person's explicit knowledge and consent. Private locations include, but are not limited to, residence hall rooms and common areas, bathrooms, lounges, and other areas where residents have a reasonable expectation of privacy.

26. Violence, Assault

Perpetration of or threats of physical aggression or violence are prohibited in any Student Housing building.