UC Davis, University of California

Guide to Residence Hall Life

2012-2013

Student Housing Logo

Table of Contents

Welcome To UC Davis Student Housing

  1. Welcome
  2. Principles of Community
  3. Non-Discrimination Statement

Vision Statements

  1. Mission Statement
  2. Sustainability Commitment Statement

Staff

  1. Residential Education
  2. Residential Services
  3. Area Office
  4. Custodial
  5. Maintenance
  6. Food Service
  7. Residential Student Accounts

Phone Directory

  1. Emergency Contacts
  2. Police & Fire
  3. Campus Contacts
  4. Student Housing Contacts

Section 1: Your Housing Contract

  1. Housing Payments
  2. Roommates
  3. Homesteading
  4. Room Transfers
  5. Contract Release
  6. Moving Out

Section 2: Your Rights and Responsibilities

  1. You Have The Right...
  2. Remember...

Section 3: Residence Hall & University Policies

  1. Community Standards of Living
  2. Policies

Section 4: Personal Safety & Security

  1. Online Security
  2. Building Access
  3. Residence Hall Watch
  4. Computer Security
  5. Insurance
  6. Police
  7. Security Video Cameras

Section 5: Fire Safety

  1. Fire Alarms, Smoke Detectors, & Fire Sprinklers
  2. Fire Extinguishers
  3. Torchiere Halogen Lamps
  4. Automatic Door Closers

Section 6: Residence Hall Programs

  1. Neighborhood Committees
  2. Residence Hall Advisory Board
  3. Residence Hall Judicial Boards
  4. Leadership Council
  5. Intramurals
  6. Community Programs
  7. Damage Reduction

Section 7: Academic Support & Residence Hall Resources

  1. Academic Advising
  2. Residence Hall Resources

Section 8: Dining

  1. Bag Meals
  2. Dietary Needs
  3. Get Well Trays
  4. Pack-Outs
  5. Backpacks
  6. Meal Card
  7. Changing Meal Plans
  8. Retail Options

Section 9: Residence Hall Services

  1. Area Service Desk
  2. Staff "On Call"
  3. Custodial Services
  4. Trash & Recycling
  5. Laundry
  6. Lost & Found
  7. Lounge Space
  8. Recreational & Cooking Equipment

Section 10: Mail Service

  1. Mailing Addresses for each building and hall

Section 11: Your Room

  1. Condition & Repairs
  2. Furniture & Decorations
  3. Heating & Air Conditioning

Welcome

The UC Davis Student Housing department welcomes you to your new home. We’re glad you’ve chosen to live in the residence halls and we look forward to a successful and exciting year.

Our purpose is to provide you with a safe, pleasant living environment which supports and enhances the academic mission of the university. We think you will find the halls well maintained and staffed to assist you in your transition to university life. Our University Dining Services offers nutritious and satisfying meals. We also provide many social, educational, and cultural opportunities that will complement your learning experience at UC Davis.

Principles of Community

"The University of California, Davis, is first and foremost an institution of learning and teaching, committed to serving the needs of society. Our campus community reflects and is a part of a society comprising all races, creeds and social circumstances. The successful conduct of the university's affairs requires that every member of the university community acknowledge and practice the following basic principles:

We affirm the inherent dignity in all of us, and we strive to maintain a climate of justice marked by respect for each other. We acknowledge that our society carries within it historical and deep-rooted misunderstandings and biases, and therefore we will endeavor to foster mutual understanding among the many parts of our whole.

We affirm the right of freedom of expression within our community and affirm our commitment to the highest standards of civility and decency towards all. We recognize the right of every individual to think and speak as dictated by personal belief, to express any idea, and to disagree with or counter another's point of view, limited only by university regulations governing time, place and manner. We promote open expression of our individuality and our diversity within the bounds of courtesy, sensitivity and respect.

We confront and reject all manifestations of discrimination, including those based on race, ethnicity, gender, age, disability, sexual orientation, religious or political beliefs, status within or outside the university, or any of the other differences among people which have been excuses for misunderstanding, dissension or hatred. We recognize and cherish the richness contributed to our lives by our diversity. We take pride in our various achievements, and we celebrate our differences.

We recognize that each of us has an obligation to the community of which we have chosen to be a part. We will strive to build a true community of spirit and purpose based on mutual respect and caring."

20 April 1990

principles.ucdavis.edu

Non-Discrimination Statement

The University of California, in accordance with applicable federal and state law and University policy, does not discriminate on the basis of race, color, national origin, religion, sex, physical or mental disability, age, medical condition [cancer-related or genetic characteristics], ancestry, marital status, citizenship, sexual orientation, or status as a covered veteran [special disabled veteran, Vietnam era veteran, or any other veteran who served on active duty during a war or campaign or expedition for which a campaign badge has been authorized]. The University prohibits sexual harassment. This nondiscrimination policy covers admission, access, and treatment in University programs and activities.

Inquiries regarding the University’s student-related nondiscrimination policies should be directed to Student Judicial Affairs, 530-752-1128.


Vision Statements

UC Davis Student Housing Mission Statement

The mission of Student Housing is to provide educational living and dining environments that facilitate a successful transition to UC Davis for new students. Additional housing is provided for continuing students in apartments, living groups and cooperative houses. Student Housing programs are designed to support academic success, leadership development, positive decision making and responsible citizenship.

Student Housing values and creates environments that foster community which are diverse, inclusive, educational, safe, well maintained and environmentally sustainable while achieving a high standard of fiscal responsibility.

Student Housing works in partnerships with campus and community organizations to bring the best educational and community resources to our residents. These partnerships aid the transition process and allow for academic success.

The Mission is further defined by four ongoing objectives:

  • Offering enhanced academic advising and support;
  • Assisting students in becoming active and positive community members within diverse residence hall and campus communities;
  • Providing facilities that are safe and well-maintained; allowing students to have an environment where they can control their privacy and space;
  • Helping students get connected to campus resources.

In addition, Student Housing provides on-campus housing facilities and services to a variety of other student populations and university guests.

Sustainability Commitment Statement

The University of California’s “Policy on Sustainable Practices” provides a strong framework, leadership and empowerment for the continued development of sustainable practices. The definition of sustainability is: “to meet the current population’s needs without compromising the ability of future generations to meet their needs,”, Brundtland Commission (1987). Student Housing at UC Davis is dedicated to this effort and strives to be a model program for the integration of sustainable practices. We are committed to developing and maintaining healthful educational living and working environments while fully integrating sustainable practices. The guiding principles for this effort are:

  • Institutionalize sustainable practices such as: energy efficiencies, use of renewable resources, reduction of energy use, use of recycled and recyclable products, reduction of water use, waste reduction and more
  • Use the Leadership in Energy & Environmental Design (LEED) rating system as a guide for new construction projects, renovation projects and on-going maintenance of facilities
  • Educate residents and staff through presentations, work group involvement, focus groups and the development of living learning environments
  • Collaborate with campus organizations such as Utilities, Solid Waste, R4 and the Office of Environmental Stewardship and Sustainability
  • Integrate sustainability into departmental business practices and long term planning
  • Model sustainable practices to residents and staff

The Commitment Statement And You

As a resident in the Student Housing community, we hope that you will assist in UC Davis’ sustainability efforts. We encourage you to consider the social, economic and environmental impacts of your lifestyle and apply best practices wherever you live, learn or work. Improving sustainability is an achievable goal when you actively participate, lead by example and encourage others.

Recycling:
  • Recycling bins (glass, plastic, and paper) are present in all residence halls and dining facilities.
  • Cardboard recycling bins are located in each housing area.
  • Small bins are located within each room to assist with recycling efforts.
  • Recycling efforts are coordinated with R4 Recycling and Waste Management.
  • Recycling guide: http://r4.ucdavis.edu/publications/ucDavisRecyclingGuide.php
Ideas to help conserve:
  • Turn off faucets while shaving or brushing teeth.
  • Use paper on both sides. Use the double-sided option for both printing and copying.
  • If it is trash, put it in the trash can.
  • Keep showers to less than 5 minutes to save up to 1,000 gallons a month.
  • Turn power strips off when the attached items are not in use.
  • Turn off lights when you are not going to be in a room or when they are not needed. Natural and task lighting (i.e., desk lamps) are good alternatives to overhead lighting.
  • When possible, reduce consumption of materials, reuse, recycle and rebuy (purchase products made from recycled material).
  • Always turn television, video game, computer and other electronic equipment off when leaving your room, rather than leaving them on standby.
  • Try to do one thing each day to conserve energy or water. Every little bit helps.

Staff

Residence hall staff are here to help you! You will no doubt get to know many of the Student Housing staff whose job it is to help make your residence hall experience an enjoyable one. The staff who work in your area are well trained and eager to be of assistance. Please introduce yourself and ask them for help when you need it.

Residential Education Staff

Residential Education Staff are primarily responsible for planning and supervising programs offered in the halls. The central staff (160 Student Housing, 530-752-1736) works closely with residents in promoting a well-balanced array of services and programs for you.

Coordinators

Coordinators are full-time professional staff, many with advanced degrees as well as extensive experience working with students. Some of their duties include helping residents with academic, housing, and personal issues; advising residence hall activities; providing residents with educational programs; supervising and training the Senior Resident Advisors; and helping students develop positive communities. There are three to four coordinators working in each of the three residence hall areas.

Senior Resident Advisors

Senior Resident Advisors (SRAs) are upper division undergraduates who live in the halls. Their role is to assist the coordinators with Resident Advisor supervision and daily facility operations.

Resident Advisors

Resident Advisors (RAs) are undergraduates who live in the communities and have extensive experience with student concerns and campus resources. They receive many hours of training and are available to help you with problems and questions. RAs are knowledgeable about academic advising and can help you meet your academic goals. Another of their roles is to help you and your neighbors create a positive and productive living environment. They are also responsible for communicating and interpreting Student Housing policy and are expected to respond to policy violations. Resident Advisors will sponsor and help organize many social and educational programs throughout the year.

Residential Services Staff

Residential Services staff (160 Student Housing, 530-752‑2033) are the people to contact if you are leaving school, participating in the Planned Educational Leave Program [PELP], transferring to another campus, or graduating.

Area Office Staff

Area Offices are the hubs of many activities that affect daily life in the halls. Residents should get to know the office coordinators and the student staff. Office Coordinators are responsible for resident and public contact. They oversee Area Service Desk (ASD) and mail service operations and supervise students who work at the ASD and deliver mail. Residents can report needed repairs, pick up packages, obtain general information, check out cleaning supplies, lockout keys, temporary access cards, games, sports equipment, kitchenware, and tools to loft beds. Area service desks are open from 8am to 11pm, Monday through Friday, and noon to 11pm, Saturday and Sunday. Holiday service desk schedules are posted prior to each holiday.

Custodial Staff

Custodians in each residence hall area are responsible for helping you keep common areas, e.g. community bathrooms, hallways, and lounges clean. Custodians report maintenance and equipment problems to keep your community in good repair. Custodians have a heavy workload and are not expected to clean up unusual or excessive messes; they are required to report such incidents. The cost of cleaning is charged to the community by a reduction in community damage funds.

Maintenance Staff

Maintenance staff are highly skilled individuals who perform all basic maintenance in the halls. Routine requests should typically be handled within two working days. Prompt reporting of damages and service needed keep rooms, suites, and halls in good shape. Residents are not authorized to perform repairs. Service requests can be submitted at any time through MyUCDavis on the Student Housing channel.

Food Service Directors

Food Service Directors provide a variety of food service information aimed at making your dining experience exciting and new.

Residential Student Accounts Staff

Residential Student Accounts staff are located in the Student Housing Office, Room 170 and are available if you need information regarding housing costs, payments and meal plans. They can be reached at 530-752 2481.


Phone Directory

Emergencies: Fire, Police, Medical: Dial 911

No coin necessary to dial 911 from pay telephones and charge-a-call phones. When reporting an emergency by dialing 911, your phone number and address are automatically displayed at the Campus Emergency Dispatch Center. This allows the center to quickly locate you if your call is disrupted by a crisis. If you have an emergency call or if you are calling from a cell phone, call 530/752-1230 for police or 530/752-1234 for fire or ambulance.

Police & Fire Departments

UC Davis Police Department, Non-Emergency

  • 530-752-1727

UC Davis Fire Department, Non-Emergency

  • 530-752-1234

City of Davis Police Department, Non-Emergency

  • 530-747-5400

In Case of Fire

  1. Pull nearest fire alarm, dial 911 and give building name and room number.
  2. Evacuate the building immediately.
  3. Do not use the elevators.
  4. Assist any persons with disabilities.
  5. Do not return to the building until a firefighter gives the “all clear.”

Rape & Sexual Crisis Counseling

Campus Violence Prevention Program

  • 530-752-3299

Sexual Harassment Education Program

  • 530-752-2255

Illness & Accidents

The Student Health & Wellness Center is open Monday through Friday from 8am‑5:30pm, except Wednesday (9am-5:30pm) and Saturday (9:30am‑1pm). It is closed on holidays.

Ambulance (Emergency)

  • 911

Student Health & Wellness Center

  • 530-752-2300

Sutter Davis Hospital

  • 530-756-6440

Escort Service (Aggie Hosts)

Call the UC Davis Escort Service if you would like a safety escort while walking on campus at night. A Cal Aggie Host will escort you to your campus destination or residence hall. For hours of operation, please see http://police.ucdavis.edu/campus-services/aggie-host-program-escort-service.

  • 752-1727

Suicide Prevention

Suicide Prevention

  • 530-756-5000

Counseling & Psychological Services (CAPS)

  • 530-752-0871

Student Health & Wellness Center

  • 530-752-2300

Counseling & Health Services

Student Health & Wellness Center

  • 530-752-2300

Health Education & Promotion

  • 530-752-9652

The House

  • 530-752-2790

Alcohol & Drug Abuse Prevention & Treatment Program

  • 530-752-6334

Campus Phone Repair

  • 611

Student Housing Contacts

Area Service Desks

Area Service Desks are open 8am-11pm weekdays and noon to 11pm weekends.

Segundo Area
  • 530-752-4120
Tercero Area
  • 530-752-5000
Cuarto Area
  • 530-752-7986

Academic Advising Centers

Segundo Area
  • 530-752-0279
Tercero Area
  • 530-754-5566
Cuarto Area
  • 530-754-0278

Staff On-Call Cell Phones (after 5pm Monday-Friday; 24 hours Saturday & Sunday)

Segundo Area
Alder, Miller, Thompson and Spruce Hall
  • 530-681-6754
Bixby, Gilmore and Manzanita Hall
  • 530-681-6701
Malcolm, Ryerson and Magnolia Hall
  • 530-681-6720
Regan Hall
  • 530-681-6723
Tercero Area
Campbell and Leach Hall
  • 530-979-7006
Kearney & Laben Hall
  • 530-979-1797
Wall and Potter Hall
  • 530-979-1507
Cuarto Area
Emerson Hall
  • 530-681-6712
Webster & Thoreau Hall
  • 530-681-6742
Senior Resident Advisor
  • 530-681-6724

Student Housing Main Contacts

Phone
  • 530-752-2033
Email
Website

Section 1: Your Housing Contract

Student Housing attempts to house as many students as feasible at the lowest possible cost. To accomplish this, there must be a consistently high occupancy level. Therefore, all housing contracts that begin fall quarter are effective for the entire academic year; residents are expected to comply with the provisions of that contract to the fullest. Be sure to read the contract and its conditions carefully so that you will know what is expected of you. Entering into any other housing agreement during the period of your contract will have no effect upon the conditions of your existing housing contract, unless specifically agreed to in writing by the student and the university

A. Housing Payments

Refer to the Residence Hall Fee Schedule https://housing.ucdavis.edu/rates.htm to determine payment amounts for your specific room configuration and meal plan option. The fall quarter housing fees are due October 1, winter quarter housing fees are due January 1, and the spring quarter housing fees are due April 1.

Housing payments become delinquent after the tenth of the month; if this falls on a weekend, payment must be made the Monday immediately following. To ensure consistency regardless of payment method, all payments must be received by 4pm on the tenth day of the month to avoid a $75 late fee.

Payments must be delivered or mailed to the Cashier’s Office in Dutton Hall. Make check payable to UC Regents. Include your name and student identification number or use the payment coupons provided in your online housing assignment information. Mail payments to: Cashier’s Office PO Box 989062 West Sacramento, CA 95798-9062. Campus mailboxes are located in each residence hall area can be used to send check/money order payments without postage. View other payment options by going to mybill.ucdavis.edu.

If you have problems making a payment, contact the Residential Accounts Office at Student Housing , Room 170, 530-752-2481, before the due date to discuss payment options.

B. Roommates

A computerized program randomly assigns roommates based on information provided on your Room Assignment Request. You and your roommate should have a conversation about individual likes, dislikes, needs, and use of the room and belongings. The more you are prepared for possibilities that could arise, the more enjoyable your roommate relationship can be. Communication goes a long way toward heading off potential problems and establishing understanding. Each person can expect their roommate and neighbors to have different outlooks, traits, likes, dislikes, and lifestyles than their own. Roommates are required to fill out Roommate & Suitemate Agreement Forms at the start of the year and whenever a person moves to a new room. Students are not released from their housing contract due to roommate conflicts and Student Housing may administratively relocate students to resolve conflicts. If you have difficulty communicating with your roommate, contact your RA, SRA, or one of the professional staff in your area for assistance.

C. Homesteading

Students with a vacancy within their room/suite must be prepared to have a new roommate at any time. Residents are expected to be welcoming to prospective new roommates and should not discourage others from occupying a space. Students that discourage others from moving into vacant spaces may be relocated to a new room and/or referred for disciplinary action. Residents should not homestead the room: spread their belongings throughout the room or use furniture designated for the new resident. Residents found to be homesteading will be billed for costs required to make the contracted space available to a new resident.

D. Room Transfers

Moving within the residence halls is not difficult but there are some important procedures you must follow—failure to do so will result in administrative charges for an unauthorized move! The room transfer period begins the first Monday of each quarter after instruction begins, and ends before the first Friday in December and March. During spring quarter, room transfers end four weeks prior to the end of the academic year. Refer to the online Student Housing calendar for specific dates (housing.ucdavis.edu/calendar). Room transfers are made based upon space availability. Students wishing to move to another room must meet with a coordinator to obtain a Room Transfer form. A coordinator must approve and sign the room transfer form. Students may not move [even within suites] without following the proper procedure. Your area office or Residential Services staff (530-752-2033) can provide details. The university reserves the right to assign or reassign students to other rooms and halls for pending disciplinary action or in order to make the most effective use of the available accommodations. If space is available, requests for room transfers because of personal safety concerns, i.e. physical or sexual assault, will be honored.

E. Contract Release

Students who withdraw from school, file for a planned educational leave [PELP], get married, or transfer to another school must provide written notification and process a Notice of Cancellation with Residential Services [160 Student Housing]. Daily room and board charges will continue to accrue on a student's account until Student Housing is provided with written notification of student status and all proper check out procedures have been completed. If a student has unusual circumstances, a meeting should be set up with a Coordinator. The Coordinator will explain Student Housing's contract release policy and give advice on release procedures.

F. Moving Out

Students that are no longer eligible to live in the residence halls or have been released from their housing contract must go to Residential Services [160 Student Housing] to begin the check out process and complete a Notice of Cancellation. A check out packet must be picked up at the area office. Checking out involves cleaning your room/suite, returning your key, filling out a forwarding address card, and meeting with an RA for a final room inspection. A pro rata adjustment of the quarterly room and board rate is based upon the date the written request is approved by Residential Services. Students moving out must return their portion of the room or suite to its original condition. New students assigned to the room have a right to a clean and properly furnished space.


Section 2: Your Rights and Responsibilities

As a resident of UC Davis' residence halls, you possess specific individual rights that your roommate and those living around you must respect. These rights carry with them a reciprocal responsibility on your part to ensure that these same rights exist for your roommate, suitemates, and other residents. Your basic rights are listed here; you and your community may choose to add to this list. It is important that these items and the concept of others' rights and responsibilities be discussed throughout the year.

You have the right…

  • to read and study in your room
  • to have control over your personal possessions
  • to access your room [and suite]
  • to live in a clean, safe environment
  • to sleep and relax in your room
  • to entertain guests and visitors without infringing upon roommate, suitemate, or community rights
  • to confront another's behavior which infringes upon your rights
  • to seek the aid of staff in resolving possible roommate conflicts

UC Davis Student Housing neither can, nor does, guarantee you will achieve these rights at all times — you share the responsibility. Help ensuring these rights are upheld through thoughtful discussion and open communication with your roommates, suitemates, and other floor/hall residents. Student Housing staff is available and wants to help you accomplish this goal.

UC Davis residence hall students are responsible for their actions. You are expected to show respect for the rights of others and the educational mission of the university. Conditions that are part of your residence hall contract govern acceptable and unacceptable behavior. Residence hall staff will intervene if your actions are contrary to policy or considered a disruption to community standards. In addition, your behavior may prompt referral to the Office of Student Development, which will determine if contract termination, transfer to another space, or disciplinary sanctions are needed. Our sincere desire is that students will choose behaviors which support and respect all community members.

The Office of Student Judicial Affairs (sja.ucdavis.edu) is responsible for administering the university disciplinary process and will, if warranted, confer with and sanction students for behavior violating university policy. Students must comply with the University of California: Standards of Conduct for Students in the residence halls, and failure to do so may result in disciplinary action. Disciplinary sanctions include warnings, censure, restitution, probation, loss of privileges, suspension, or dismissal from UC Davis. A student's actions may also subject him/her to criminal or civil liability.

Student Housing staff, while striving to protect due process for individuals, are compelled to act on behalf of the interests of the entire community. Though we prefer to work directly with individuals involved in behavioral problems, students collectively involved in negative behavior can expect to be confronted and may be moved to other halls or have their contracts terminated. You are responsible for your actions and will be held fully accountable.

Remember:

If something is illegal off campus, it's illegal on campus. University property does not insulate you from being accountable for all your actions.

The University of California: Standards of Conduct for Students (sja.ucdavis.edu/policies.html) extends beyond campus boundaries. As a UC Davis student, you are expected to adhere to a high code of honor and interact with others in a lawful, respectful, and honest manner on and off campus.


Section 3: Residence Hall & University Policies

Congratulations on becoming a member of the UC Davis community. You are also a member of the community that exists within your residence hall and floor. Student Housing and University policies are designed to give a clear perception of what is expected of you as a UC Davis student. Living with forty or more people in a community is not always easy, since everyone comes from different backgrounds and has a different set of expectations for living in the halls. The policies and rules that exist are intended to give you and your neighbors standards by which you can live and learn together.

A. Community Standards of Living

1. Responsiveness to University Staff

Resident Advisors are required to document all possible violations of policy. They do not determine who is responsible and will document all persons present. Students have the opportunity to share their account of a situation when they meet with the Conduct Coordinator or Residence Hall Judicial Board. Your actions and behavior during documentation will be taken into account, and it is imperative that you cooperate with the Resident Advisors. Furthermore, students must comply with the directions or requests of University officials, including housing staff such as Coordinators, SRAs, RAs, and administrative managers. Failure to accurately identify oneself, and/or comply with staff requests will result in disciplinary action.

2. Passive Involvement

Being a member of a community means understanding and adhering to community standards and policies. It also means taking an active role in the development and well-being of that community. One community role residents play is to ensure that community standards are upheld. As a community member, you are responsible for your behavior and the choices that you make. It is our hope that you will choose to abide by all university and housing policies as well as community standards. If you are ever in the presence of a policy violation, you have some choices:

  • You may attempt to stop the violation or;
  • You may contact residence hall staff or;
  • You may remove yourself from the situation.

If you choose to remain at the scene of a policy violation, you may be included in the incident report and may be held accountable for a policy violation.

B. Policies

1. Alcohol & Other Drugs

The university's mission of teaching, research, and public service is furthered by promoting a healthful environment free from abuse and illegal use of alcohol and other drugs. The university encourages and supports research and education on topics related to drugs, alcohol, and health. Faculty, administration, staff, and students have individual and shared responsibility to create a healthful campus environment.

Student Housing makes every effort to maintain residential communities free from illegal use, possession or distribution of alcohol and other drugs. Under California law the legal age for alcohol possession and distribution is 21 years old. The university adheres to all federal, state and local laws governing the possession, use, sale, distribution and manufacture of alcohol and other drugs.

University policy prohibits illegal possession, use, sale, distribution and manufacture of alcohol and other drugs. The university discourages the abuse of alcohol and other drugs. This abuse often disrupts the community risking the health and safety of the abuser and others who come in contact with him or her. Those who violate alcohol and other drug policies are subject to disciplinary action, criminal prosecution, and/or referral to treatment/intervention programs.

Possession and/or use of alcoholic beverages in or around the residence halls is not allowed, except by residents who are of legal drinking age, in their assigned room/suite or that of another resident who is of legal drinking age, with the door closed, or at authorized special events that adhere to Campus Regulations on Alcoholic Beverages. Residents who are of legal age but who have roommates or suitemates who are under 21 need to be aware that they are not to consume alcohol around underage residents, including their roommates or suitemates. Neither kegs and/or other bulk quantities of alcoholic beverages, distribution of alcohol to anyone under the age of 21 years, nor manufacture of alcoholic beverages are permitted in the residence halls. Students who provide an environment where underage students can drink are in violation of this policy, even if the hosting student is not drinking. Students who are intoxicated or not in control of their behavior so as to be disruptive or destructive to the community, the facility, or themselves, are also in violation of this policy.

The possession, use, sale, or other involvement with any controlled substance (illegal drug) violates the law and is against both university and residence hall policy. A marijuana smell can also be considered disruptive to the community, and will be treated as a policy violation in the same way that not being in control of your behavior and/ or being disruptive to the community is an alcohol policy violation. Possession of a valid medical marijuana card does not permit possession or use of marijuana in the residence halls or on Student Housing property.

2. Barbecues

Barbecues are not allowed on balconies, under trees, or in courtyards for fire safety reasons. They are also not allowed around swimming pools. Barbecues must be at least twenty-five (25) feet away from any structure and/or overhang. This distance must be increased if the smoke is traveling towards a building or any window. Lighter fluid may not be stored in your residence hall room.

3. Bathrooms

Residents are not permitted to use, walk through or be in bathrooms designated for the opposite gender. Coed floors may have only one single-gender bathroom, so some residents could have to use bathrooms on another floor in the building. Bathrooms designated as gender neutral can be used by anyone. Residents need to be considerate of others when using the bathrooms. Students engaging in inappropriate behavior for community bathrooms may be referred for disciplinary action. Students may not use bathrooms when they are being cleaned by custodial staff.

4. Bedbugs

UC Davis takes a proactive approach in addressing the issue of all types of household pests, including bedbugs. It is our goal to maintain the highest quality living environment for our residents. Student Housing has no prior knowledge of a bedbug infestation or has professionally treated the room for bedbugs.

Any student who suspects they may have bedbugs in their room is required to immediately notify their Area Service Desk to report the problem. An inspection will be scheduled and treatment will be done if bedbugs are present. Students may be temporarily transferred to another space while their room is being treated and re-inspected. Students will be asked to leave all belongings in the room for treatment while they are relocated.

Students are advised to avoid buying or receiving used furniture, mattress pads or covers due to possible “hitch hiking” of bedbugs into the room. Bedbugs may also be carried into a room in luggage, backpacks, clothing and packages. Resident owned belongings that are found to have bedbugs must be permanently removed or treated and re-inspected by trained professionals before being returned to the room.

5. Bicycles

For safety reasons, bicycles are to be parked only in designated bicycle parking areas. At no time are bicycles to be parked or ridden on walkways, in hallways, courtyards, stairwells, or in other public spaces. Bicycle repairs and maintenance may not be performed within residence halls; grease, oil, and solvents can damage carpets and floors. Residents will be financially responsible for any damages in their room. Bikes may be repaired at Bike Fix-it Stations located on the east side of Miller Hall, the basement of Thoreau and between Laben and Campbell. Bikes need to be registered at Transportation & Parking Services. Visit the TAPS website at taps.ucdavis.edu/bicycles for more information. Residents must remove their bicycles from the residence halls and campus grounds at the end of the academic year. Failure to do so will result in administrative charges. Residents should always lock bicycles properly to a fixed pod or rack; they should not be locked freestanding. Bikes should not be locked to ramps, handrails or parked in front of building exit/entrance doors. As many as 800 bikes are reported stolen at UC Davis each year.

6. Computers

Residents are responsible for following the campus computer and network use policy.

Examples of unacceptable network use include, but are not limited to: operating a business via the Internet; copying music, graphics, and other copyrighted information; establishing unauthorized servers on the network; and "hacking" (unauthorized access to another system). Misrepresenting oneself through any instant messenger service is also a policy violation. Students misusing computer and network privileges will lose in-room network access and face university disciplinary sanctions.

Facebook, Twitter and other social networking sites can be positive ways to get to know others in your community and at UC Davis, but it is important to remember that these sites are public, and all information shared via these kinds of sites is automatically public unless you change the settings to private.

It is also a resident's responsibility to provide and maintain updated virus protection on his or her individual computer. Computers and networks provide communication and access to resources on campus and worldwide. Such open access is a privilege and requires that individuals act responsibly. Users must respect the rights of others, respect the integrity of the systems and related physical resources, and observe all relevant laws, regulations, and contractual obligations. Since electronic information is volatile and easily reproduced, users must exercise care in acknowledging and respecting the work of others through strict adherence to software licensing agreements and copyright laws. Students may not download or share copyrighted materials in violation of such laws. These violations often occur through the use of peer-to-peer filesharing programs and students should be aware of how programs work before installing them on their computers.

7. Damage & Cleanliness

Students who accidentally or intentionally damage residence hall property will be expected to make restitution for repair or replacement. Students may not make repairs or alterations (including the removal of closet doors) to any university property or furniture. Students will be held responsible for cleaning up or be billed for cleaning any excessive messes in their room/suites or common spaces (see damage reduction). It is the resident's responsibility to report custodial and maintenance concerns using the Student Housing channel on MyUCDavis.

In order to promote acceptable levels of sanitation, hygiene and proper care of university property, all students are expected to clean their bedrooms. Trash from bedrooms must be disposed of properly in designated locations. Locations are different for each area and residents must comply with area policies. Cuarto residents will have their bathrooms cleaned every two weeks. Student Housing provides the cleaning supplies necessary to meet these expectations. Residents who fail to meet this requirement are subject to charges for labor, supplies and overhead associated with university staff having to clean the assigned spaces.

8. Electrical Safety & Appliances

Student safety and residence hall electrical capacities are the primary concerns related to the use of electrical appliances in the residence halls. The following policy for the use of electric appliances is intended to allow residents to enjoy the use of some appliances without compromising safety standards or overtaxing our electrical capacities. All appliances used in the residence halls must be used responsibly and be in good working order, free of wiring defects, and approved for use by Underwriters' Laboratory (UL). All cords and plugs must be grounded and free of frays.

  • Only one refrigerator and one microwave, or one microfridge is/are allowed in any single, double, or triple room. In suites, each living room and bedroom can have one refrigerator and one microwave. The maximum storage capacity permitted for refrigerators is 4.5 cubic feet with a maximum height of 35 inches. The maximum allowable wattage for microwave ovens is 800 watts.
  • Only one coffee maker may be in use at a time in any residence hall room. Due to a sensitive heat/fire detection system, hot air popcorn poppers may not be used in residence hall rooms, nor are other food related appliances such as toasters, toaster ovens, crock pots, hot plates, waffle irons, rice cookers, broilers, etc. These items may, however, be used in "community kitchens." Used food containers must be properly disposed of daily.
  • No modifications to, or changes in, electrical wiring are permitted. No "splices," "octopuses," or modification devices of any kind may be used to "add plugs" in your room or suite. UL approved, grounded power strips with fuses may be used only for computer and computer related hardware.
  • Paper or plastic may not be used to cover any light or light fixture. No modifications may be made to your university-provided desk lamp, or living room lamps, if applicable.
  • Lighting fixtures, including holiday lights, are not allowed to be strung on any surface outside rooms or suites.
  • We strongly recommend that you do not use a portable electric heater in your room, suite or apartment. If not used correctly portable heaters can be very dangerous. If there is a problem with the heat in your room, please report the problem using the "Service Request" link on your MyUCDavis home page. If you do use a portable electric heater, it must be in good repair. Use only a UL approved heater, with tip-over protection and wattage below 1200 watts.

9. Elevators

Maximum occupancy and weight limits are posted inside the elevators; however, guidelines for safe usage are also posted on the outside of some elevator doors. Students who exceed maximum occupancy limits in elevators and/or cause the elevator to malfunction may be referred to Student Housing and/or Student Judicial Affairs. They may also be assessed any costs associated with any maintenance or repairs.

10. Fire & Safety Equipment

Refer to the Fire Safety section of this booklet for policies regarding fire alarms, smoke detectors, candles, and other fire safety standards. Because of the sensitivity of our fire detection system, and for safety reasons, no objects are to be thrown indoors (see sports).

11. Furniture

  • Residence hall furnishings are not to be removed from public areas. No university furniture is allowed outdoors or on balconies. No university furniture may be removed from any room or suite. Removing furniture from public areas is considered theft and will result in a referral to Student Judicial Affairs.
  • Students wishing to have a bed ladder must review and sign the Bed Ladder Acknowledgement form available at the area service desk. Student Housing staff will install a ladder and/or restraining rail to lofted or bunked beds upon request.

12. Guests

  • A guest is any person who visits a room, suite, dining commons or any Student Housing facility to which he or she is not assigned.
  • Residents are prohibited from hosting guests who have had their housing contracts terminated or who are banned from the residence halls.
  • Hosts must be a resident of the room or suite.
  • Hosts must have permission from their roommate(s) and suitemate(s) before a guest is permitted. Although roommates and suitemates are encouraged to work out host privileges with one another, the rights of a resident take priority over those of a guest.
  • Hosts may not have overnight guests more than seven cumulative nights per academic quarter. This includes guests staying in bedrooms and common areas.
  • Hosts are responsible for their guest's actions and will be held accountable for policy violations.
  • Hosts may treat their guests in the dining commons by charging an additional meal against their card.
  • Guests should be let into the building only by their host, and hosts may not give their room keys to guests so guests can enter rooms unescorted.
  • Guests must abide by university and residence hall regulations and show consideration for the community.
  • Overnight guests must be housed only in hosting students' rooms.
  • Overnight guests are not allowed during final exam week.

13. Firearms & Weapons

Fireworks, ammunition, explosives, pyrotechnics, or flammable materials are prohibited in the residence halls. Weapons of any kind (including, but not limited to, firearms, bb-guns, air rifles, paintball guns, knives, switchblades, swords, brass knuckles, and nun-chuks) are also prohibited in the residence halls. Airsoft guns may not be discharged in the residence halls or any Student Housing building. Any item used to harm or threaten any individual or oneself is considered a weapon. It is a criminal offense for any person to bring or possess firearms on university grounds without permission (see California Penal Code Section 626.9). The university, upon discovering the presence of any weapon, may terminate any contracts immediately and the student may be subject to campus disciplinary or other legal action.

14. Food Fights

Students are not to be involved in food fights or throw food in the dining commons or any residence hall space. If someone throws food at you, please seek assistance from University Dining Services or residence hall staff; retaliation is not an appropriate response and may lead to disciplinary action.

15. Food, Supplies, & Utensils

Your meal contract entitles you to unlimited servings while in the dining rooms. You are permitted to take out an ice cream bar/cone, a piece of fruit, or a baked good, and a beverage. Student Housing provides reusable bottles for residents. These are the only beverage containers that can be brought into the dining rooms. University policy does not allow students to take any other food, supplies, or utensils from the dining facilities. Taking food from the dining rooms not only deprives others, but also increases food costs for future residents. Taking dishes, utensils, and supplies creates shortages that inconvenience the entire community. Students violating these policies can expect to be referred for disciplinary action by dining commons staff, RAs or other housing staff. Sport bottles are not allowed in the dining commons.

16. Hall Postings

Only residence hall staff may post information in the residence halls. In each area, there may be one bulletin board for general public postings; see a staff member for the location in your area. Posting is not permitted on walls, windows, or bulletin boards without permission. Students may not destroy or damage educational or informational bulletin boards created by Resident Advisors.

17. Lounges & Public Space

Residence hall lounges and public spaces are part of assigned residents' homes. The use of these areas is reserved for resident study space, resident recreational use and Student Housing program activities. At least half of the participants in any group meeting or gathering in a lounge must be residents. Because lounges are for all residents to use, lounge activities must be appropriate for a group living environment. Students engaging in sexual activity or other behavior that impacts the ability of all residents to use lounge space may be referred for disciplinary action.

18. Musical Instruments

The use of musical instruments in the residence halls is a privilege. Instruments are to be played with consideration for the rights of other residents. This privilege must always be exercised within noise policy guidelines; inability to work within these guidelines may result in the loss of playing privileges. Amplified sound is not allowed in any residential areas.

19. Noise

Noise is any sound, human or otherwise, that can be heard outside a room. To reduce noise in the residence halls, specific quiet hours have been established. During finals, quiet hours are 21 hours a day. Residents must leave the halls within 24 hours of their last final to minimize disruptions for residents still taking exams. During quiet hours, disruptive noise is not to be heard outside rooms; all other hours are "courtesy hours," during which a reasonable amount of quiet is expected to allow residents to sleep and study. Residents are responsible for their own behavior and must ask those who infringe upon their rights to be more courteous. Construction noise should be expected during designated hours and is exempt from this policy.

Minimum Quiet Hours
  • Sunday through Thursday: 11pm-7am
  • Friday and Saturday: 1am-7am

20. Parking

Residence hall students are ineligible to purchase campus parking permits and may not park vehicles on campus. Residents are not allowed to possess stolen or borrowed permits and may not have a nonresident obtain a permit for them. Students found in violation of this policy may be subject to university discipline.

21. Pets

All pets and animals are prohibited in the residence halls, except fish in an aquarium that does not exceed ten gallons. Student Housing must approve requests for aquariums and all roommates must have the concurrence of all roommates prior to set up.

22. Rates

Listed below are the rates charged for failure to adhere to residence hall policies and guidelines:

Administrative Fee
  • $25
  • Reason for charge: Charged for lost access card, late return of or failure to return borrowed equipment or items, and for a filled signature card
Cleaning Fee
  • $25/hour
  • Note: One hour minimum
Failure to Clean
  • $50
  • Reason for charge: in addition to the cleaning fee this fee will be charged when it is clear no attempt was made to clean before vacating
Failure to Vacate
  • $75
  • Reason for charge: Resident fails to vacate room on date contractually agreed upon
Homesteading Fee
  • $75
  • Reason for charge: Resident uses vacant space for roommate as personal space
Illegal Room Swap
  • $75
  • Reason for charge: Residents swap rooms without following Student Housing procedures
Improper Check out
  • $75
  • Reason for charge: Resident fails to follow Student Housing check out procedures
Late Housing Payment
  • $75
  • Reason for charge: Resident pays quarterly fee after the due date
Lock Change
  • $50
  • Reason for charge: Resident loses or fails to return a key
Object Retrieval
  • $65
  • Reason for charge: Retrieval of items from inaccessible locations

23. Pools & Spas

Cuarto residents and their invited guests enjoy the privilege of hall pools and spas. There are no lifeguards and residents are responsible for appropriate standards of health and safety. The university assumes no responsibility for damage or injury resulting from the use of pools and spas. The policies outlined below are intended to ensure the safe and enjoyable use of these facilities.

  • Pools and spas are for the use of Cuarto residents and their guests only; two guests per resident may use the facilities at one time.
  • Pool and spa hours are the same as quiet hours. Students must comply with residence hall noise policies.
  • Using pools and spas alone is not advised; at least two individuals must be present in pool areas before using the facilities.
  • Glass is prohibited in pool and spa areas; only plastic or metal containers are allowed.
  • Pushing, shoving, running, and/or any horseplay (including water fights) around pool walkways and courtyard areas is prohibited; jumping and/or diving into pools and spas is prohibited.
  • Throwing items from balconies, walkways, or in pool areas is not allowed.
  • Appropriate bathing attire is required when using pools or spas.
  • Unless it is a student housing event, no amplified sound or stereo or stereos in the pool areas.
  • During final exam periods, the pool hours mirror finals quiet hours, making the pool and spa areas open only from 5 p.m.-8 p.m. each day.

24. Pranks & Practical Jokes

Pranks, practical jokes and other forms of disruption have no place in the campus community. Such activities, while often non ill intentioned, may escalate into harmful and/or destructive behaviors. The victims of practical jokes often feel harassed or physically injured by what has happened to them, and do not see it as "funny." Therefore, these kinds of activities are strictly prohibited.

25. Research Projects

Research in the residence halls or involving residence hall students such as ethnographic interviews, psychology experiments, and curricular evaluation studies, must follow all federal regulations and campus protocols.

26. Screens, Roofs, & Balconies

Residents are not permitted on sunscreens, ledges, or roofs, and must not remove window screens; first floor security screens must remain closed and latched except to exit in case of emergencies. Residents and guests may not climb or cross over balconies to access or exit buildings. Items are not permitted to hang out windows nor may objects be thrown or dropped from windows, walkways, balconies, stair landings, or roofs. Due to the serious safety issues involved, those responsible may be referred to Student Judicial Affairs and cited by UC Davis police for trespassing in a restricted area.

27. Skateboards, Roller Skates, & Inline Skates

For everyone's safety, skateboards, roller skates, and inline skates may not be used in hallways, walkways, courtyards, stairwells, or other public spaces. Roller skates and inline skates may not be worn inside the residence halls or dining halls. The use of skate equipment on benches, curbs, handrails, tables, or similar surfaces is prohibited.

28. Smoking & Incense

UC Davis is committed to providing a healthy, smoke-free environment for students, faculty, and staff. No smoking is permitted in residence halls or dining facilities. In accordance with local law, additional smoke-free areas are within 25 feet of any building, courtyard, pool area, exterior walkway or balcony. This distance must be increased if the smoke is traveling towards a building or any window. Residents or guests who smoke in permissible areas must provide their own receptacle to extinguish and dispose of cigar/cigarette butts appropriately. Failure to do so constitutes littering and will not be tolerated. As a courtesy to community residents, incense burning is not allowed in the halls.

29. Solicitation

No solicitation is allowed within the residence halls and/or exterior areas as outdoor areas surrounding on-campus student residential facilities are nonpublic areas. Solicitation is defined as any uninvited contact, generally involving a request or literature distribution. No person may distribute literature or solicit in the residential outdoor areas or residence halls except Registered Student Organizations (RSO) who have an approved Dining Room Table reservation. RSOs should submit reservation requests to Student Housing for approval. Solicitors should be referred to the Student Housing staff.

  • The Segundo area is defined as the area bordered on the east by California Avenue, on the west by LaRue Road, on the north by Russell Boulevard, and the south by parking lot 25.
  • The Tercero area is defined as the area bordered on the east by Bioletti Way, on the west by Dairy Road, on the north by Tercero Hall Circle, and on the south by LaRue Road.
  • The Cuarto area is defined as the area bordered on the east by Sycamore Lane, on the west by Oxford Circle, on the north by Wake Forest Drive, and on the south by Russell Boulevard.

30. Sports

Sports, especially those involving thrown objects, are not permitted within residence halls, in courtyards, and surrounding property. No games or sports are permitted in any courtyard, pool area, or grass area; residents should make use of intramural fields, recreation hall spaces and city parks for sporting activities.

31. Stereos & Amplified Sound

The use of stereos and other amplified devices in the residence halls is a privilege and, in keeping with the noise policy, is to be exercised within reason, with moderation and consideration. Bass travels easily through walls and should be kept to a minimum. Speakers may not be directed out any window. Lack of consideration may result in loss of privileges.

32. Storm Drains

For many years, it was common practice to wash down sidewalks and driveways, rinse out various containers, or wash down equipment and vehicles directly into storm drain inlets. On the UC Davis campus, storm water drains directly into our local waterway. Storm drains in the core campus drain directly into the Arboretum Waterway, and excess water from the Arboretum Water-way discharges to Putah Creek. Campus EH & S would like to encourage members of the campus community to take an active role in helping eliminate non-storm water pollutants from entering the campus storm water conveyance system. This will help ensure the campus stays in compliance with both federal and state regulations, but will also help to protect the environment for both wildlife and us.

The storm water information is located on the Safety Services website, located at: safetyservices.ucdavis.edu, under Environmental Compliance/Water Quality Programs.

The campus community can also report illicit discharges on-line at: http://safetyservices.ucdavis.edu/programs-and-services/environmental-compliance/water-1/report-of-an-illicit-discharge.

33. Videotaping & Camera Use

No person may videotape, audio record, or take photographs of any person in a private location without that person's explicit knowledge and consent. Private locations include, but are not limited, to , residence hall rooms and common areas, bathrooms, lounges, and other areas where residents have a reasonable expectation of privacy.

34. Violence

Any perpetration of physical aggression or violence, or the use of real or implied threats against another resident, in or near campus housing is unacceptable. Students involved in these behaviors will be referred to the Student Housing Office to have their housing contract reviewed. Students may also be subject to student discipline through the Office of Student Judicial Affairs.

35. Water Fights

For reasons of safety and sanitation, water fights are prohibited in all residence hall areas, including inside buildings, courtyards, pool areas, and in areas around the buildings. This policy includes, but is not limited to, water balloons and water guns. Students may use these items on green spaces as long as the activity does not disrupt others or create a safety risk.


Section 4: Personal Safety & Security

While the university community and the city of Davis are relatively small, friendly, and safe, neither is immune to the realities of the larger world. You will need to take precautions to secure personal property (e.g. locking your door, engraving your possessions, registering your bike). You must also consider your personal security and be aware of vulnerable situations. Keep your roommate and neighbors informed about your whereabouts and let them know when you will be returning home. When possible, travel with a friend and check campus maps for the best lighted paths. Report any suspicious activity immediately to your RA, SRA, or the police, and never leave outside doors or courtyard gates ajar. With so many people (and bikes, computers, and stereos, etc.) living together, the halls are prime targets for thefts. Your careful attention to security is in everyone's best interests.

The university expects all students to report crimes immediately by contacting the UC Davis Police. Fire, police or medical emergencies can be reported in person or by dialing 911 from any telephone on campus. Emergency aid can also be requested using the emergency system located in most campus elevators. If the call is non-emergency, or when calling from a cell phone, please dial the UC Davis Police Department at 530-752-1230 or the UC Davis Fire Department at 530-752-1234.

A. Online Security

As you prepare to become more involved in the UC Davis community, you will have opportunities to share information about yourself. Some popular ways to share information are in the form of online journals, "blogs" and/or community websites. Take great care with the amount and type of information you advertise on the Internet. Anyone can access this information and use it to victimize you and/or your friends and family. You should not display your personal phone numbers, class schedules, screen names, date of birth and e-mail addresses. Although it is important to become a part of this community, do not put yourself at risk by offering personal information. Visit housing.ucdavis.edu/computers for more information about online security.

B. Building Access

Access to residence halls is limited to building residents and their invited guests. In all areas except Leach Hall and Primero Grove, you will need your student ID card (AggieCard) to gain entrance into your building. At Leach and Primero Grove, you will need your room or corridor key to gain access to the hallway leading to your room. For security, these exterior doors are always locked. You can promote building security by making sure doors and gates are locked whenever you enter or leave buildings — you can also help by not letting strangers into the building. If you jeopardize building security by loaning your access card, room key or corridor key to someone else, letting in strangers, or propping open doors or gates, you will be subject to disciplinary action. If you see someone loitering or acting peculiar, contact your RA, SRA, or the police department.

Residents in Cuarto, Leach and Primero Grove will receive a key to access their rooms; Alder, Thompson, Miller, Bixby, Gilmore, Malcolm, Ryerson, Regan (all buildings), Kearney, Laben, Wall, Campbell and Potter Hall residents will use their student ID card (AggieCard) to access their rooms. If your room key or student ID card (AggieCard) is lost or stolen, you are required to report it immediately to your area service desk. You will be charged $50 to re-key your room to protect your personal property and secure your safety as well as that of your roommate. Failure to report lost keys and access cards places you and your suitemates/roommates at risk.

If your room door has a lock button on the inside, simply pushing the button in does not fully lock the door — be sure to turn the lock 360 degrees with the key to make sure your door is locked. We strongly recommend you lock your room every time you leave and never allow anyone to enter your building that you do not think belongs there!

1. Lock-Outs

Be sure to carry both your room key and student ID card with you at all times. If you get locked out of your room or building, you may check out a temporary key or access card from the area service desk (ASD). ASD hours are 8am to 11pm, Monday through Friday, and noon to 11pm on weekends; holiday hours vary by holiday (check with the ASD for specific holidays) and an RA is on call. When the area service desk is closed, the RA on call in your area can check out a key or access card for you to use.

If you cannot come in person to get a temporary key/ access card, you must provide written authorization to be presented by the person sent to pick up your key; key permission slips are available at area service desks, or simply write a note including the date, your signature, your hall and room number, and the person's name authorized to pick up a temporary key/access card for your room. You must return the temporary key within three days; after five days your lock will be changed and you will be charged $50. Temporary access cards must be returned within three days, after which the card will be deactivated; a $25 administrative fee will be charged for each unreturned card.

Please be careful not to lock yourself out often — there is a $25 charge the fifth time you check out a temporary key and the fifth time you check out a temporary access card. Temporary keys and access cards must be returned immediately because they must be available to other residents in case of emergency.

2. Lock Changes

If you lose your key or do not return your temporary room key to the service desk, your room lock will be changed. You will be charged for any lock change. We do this to protect the personal safety of you and your roommate, as well as the safety of your belongings. Your roommate and suitemates will need to be reissued keys as well.

3. Replacement Student ID Card

If you lose or damage your original student ID card (AggieCard), you will need to get a replacement. Replacement AggieCards are available in the AggieCard office in 161 Memorial Union. A $15.00 replacement fee will be charged to your student account for a lost or damaged card (Charge may vary check Aggie card office for most current amount). After receiving your replacement card, please go to your area service desk so they can update the Housing access system. Housing staff will notify University Dining Services to ensure that your meal access is also updated in their system.

C. Residence Hall Watch

The Residence Hall Watch Program is a community-sponsored program in which residents help protect themselves and their community by being alert and informing university police when a crime or suspicious activity is observed. This program has a very positive impact when residents join to make it work.

D. Computer Security

All desks in the residence halls have a 1"x4" hardwood horizontal brace that provides a place for you to lock down your computer with a cable or link chain if you would like to do so. What you will need is the following: Each piece of computer hardware [CPU, printer, monitor, etc.] you would like to lock down needs a link chain or cable affixed to it. The link chain would need to be at least 40" long; cable would need to be at least 6' long. You will also need a padlock. Make sure the "shackle" on the padlock is small enough in diameter to fit through the chain link, but long enough to fit through two chain links or both ends of your cable.

E. Insurance

It is important to remember that the university does not assume any responsibility for the loss, damage or destruction of personal property kept in the halls or on university property, so think ahead about protecting your belongings. You may also want to take valuables home during the breaks. Some homeowner policies cover property away from home and special insurance can be purchased; check with your insurance agent. Student Housing maintains an Insurance Resources webpage, which has information about renters insurance and tuition insurance, for those who want to learn more.

F. Police

UC Davis is served by its own police department with over forty police officers. UC Davis officers patrol campus 24 hours a day, 365 days a year and provide a full range of police-related services. The crime prevention unit gives presentations and provides information on personal safety. The department is on Kleiber Hall Drive, southeast of the Activities and Recreation Center (ARC) and across the street from Briggs Hall. Students are encouraged to tour the department and get to know officers by riding along with an on-duty officer.

G. Security Video Cameras

Video cameras in the lobbies and exteriors of some residence halls have been installed to deter theft and vandalism and to assist in investigations after an incident has occurred. The cameras will store images to a computer for later viewing. Footage is not monitored so residents should take normal security precautions and not rely on the cameras as a security measure.


Section 5: Fire Safety

Fire safety is taken very seriously in the residence halls and you are expected to adhere to the following regulations. For reasons of safety, the fire department has imposed restrictions on furnishings and some electrical equipment. Large wall hangings [such as tapestry and large posters] must be treated with a flame retardant. Students are not permitted to use anything that produces an open flame, such as candles, in their rooms or suites. Hallways and walkways, as well as building entrance and exit areas, need to be clear at all times. No items should be stored in these areas at any time. This includes, but is not limited to, bicycles and trash. Students may not store or repair motorized vehicles in the residence halls. It is also prohibited for students to store gasoline or other flammable liquids in any living units. Cooking/warming appliances may not be used in residence hall rooms with the exception of coffee pots, oil popcorn poppers [no hot air popcorn poppers], and microwaves [see Electrical Safety]. Kitchens located in Primero Grove should be used properly and maintained by the residents. Appliances in rooms often activate the sensitive fire alarm system; small appliances and hot air popcorn poppers may be used in community kitchens. No person may use or store fireworks or firecrackers in residence halls or on campus.

A. Fire Alarms, Smoke Detectors, & Fire Sprinklers

All residence halls are equipped with fire detection devices and manual pull stations. When manual pull stations are activated, a hall alarm will sound and the UC Davis fire department will be notified. Rooms in Leach Hall are equipped with smoke detectors that will sound hall alarms when activated. Rooms elsewhere in the Tercero area, Webster and Emerson Halls are equipped with smoke detectors that sound a local alarm within the affected room; these buildings also have heat detectors that sound an alarm in public areas and notify the fire department. Rooms in Thoreau, Bixby, Gilmore, Malcolm, Ryerson, Alder, Thompson, Miller, Regan, Kearney, Laben, Wall, Campbell and Potter Halls are equipped with smoke detectors and heat sensitive sprinklers that sound a local alarm and release water within the affected room. Fire department personnel will respond immediately to all alarms with a full complement of firefighting equipment. It is the responsibility of each student to evacuate the residence hall when an alarm sounds; failure to leave during an alarm will result in disciplinary action.

Each resident needs to be aware of the sensitivity of smoke detectors (and fire sprinklers in Thoreau, Bixby, Gilmore, Malcolm, Ryerson, Alder, Thompson, Miller, Regan, Kearney, Laben, Wall, Campbell and Potter Halls) in their rooms and hallways. They can be activated by foreign materials (e.g. water, smoke, aerosol sprays) or sudden shock (e.g. being hit or touched). They cannot properly respond to smoke or fire if they are covered, taken down, or have objects hanging from them. As a result, such activity is not permitted. Tampering with or activating an alarm in a non-emergency situation, or the presence of illegal cooking devices that cause an activation of the system, will result in disciplinary action as well as the assessment of a charge for costs attributed to the false alarm.

B. Fire Extinguishers

All living areas are equipped with fire extinguishers to be used in the event a minor fire occurs. Should a fire extinguisher not be present within 75 feet of your room or kitchen area, please notify residence hall staff or your area office.

C. Torchiere Halogen Lamps

The Consumer Product Safety Commission (CPSC) has issued a warning to consumers that the light bulbs in most torchiere style halogen lamps can reach very high temperatures and could start a fire if they come in contact with curtains, clothes, or other flammable materials. It is because of this increased fire and safety risk that torchiere halogen lamps are prohibited in the residence halls.

D. Automatic Door Closers

Automatic door closers in the residence halls should not be tampered with or disconnected. Doors with automatic door closers may not be propped open.


Section 6: Residence Hall Programs

The success of the Student Housing program depends on your involvement and support. All programs need students to participate in decision-making, planning, and implementing events. This is your community and you have the right and responsibility to help make it what you want it to be. In addition, your involvement in the following activities will be a positive addition to your resume and will enhance your academic experience at the university.

A. Neighborhood Committees

A great way to get to know people within your own community is by joining the neighborhood committee. This group plans activities and study breaks for the community.

Community Decisions

One significant way for you to get involved in your new home is to take part in your community’s development. Residents are asked to discuss such things as quiet hours, lounge use, kinds and level of social activities, and expectations of roommates and other residents. These meetings provide you the opportunity to get better acquainted with other members of your community and to discuss community concerns.

B. Residence Hall Advisory Board

The Residence Hall Advisory Board (RHAB) is an advisory group composed entirely of residents. They advise and give input to Student Housing administrators on any issues that affect residence hall students. If you are interested in becoming a member, or have a question or concern, contact your Resident Advisor.

C. Residence Hall Judicial Boards

A judicial board is composed of residence hall students who meet with students who have been involved in quiet hour policy violations, vandalism, messes, alcohol policy violations, or guest policy violations. The purpose of the board is to review and respond to the incident with the student and work with the student to establish guidelines for positive behavioral change.

D. Leadership Council

Each residential area has a Leadership Council. The Leadership Council is designed to maximize student representation and involvement while providing leadership opportunities for residents. The Leadership Council sponsors and plans social, leadership and diversity education activities. Activities include dances, talent shows, leadership conferences and much more. All activities are planned by students with the advisement of the Leadership Coordinator.

E. Intramurals

Student Housing now covers the cost of IM registration for community-represented teams.

F. Community Programs

Community Socials all have a Learning Outcome Objective tailored to the needs of individual community members.

G. Damage Reduction

The Student Housing Damage Reduction Program is designed to encourage residents to take responsibility for their living environment and thereby help reduce the cost of repairing damages and cleaning. Each year, a significant portion of the Student Housing budget is earmarked for repairing unnecessary damages and cleaning in the halls. If a community keeps the area clean and damages to a minimum, the balance will be returned to the students of that community. This money, the Damage Reduction Award, can then be used by the community for social activities, shirts, pictures, etc. Awards are distributed five times during the academic year.

Your Role

Your role in the Damage Reduction Program can best be fulfilled by being an active and concerned community member. As a member of a residence hall community, you have a responsibility to those with whom you are living and to the physical environment. Your responsibilities as a community member in terms of the Damage Reduction Program are to:

  • Take care of your community facilities. Please be courteous to others and do not leave trash in common areas such as lounges, kitchens, restrooms, or hallways.
  • Report damages occurring as a result of your behavior.
  • Encourage others to take responsibility for their actions in the community.
  • Assist staff in determining who is responsible for community damages. Residents are held responsible if invited or uninvited guests cause damages or messes.
  • Help your community decide how to spend its Damage Reduction Awards. Five times a year, communities that have kept damages to a minimum are given monetary awards. As a member of your community, you can help decide how the money will be spent.
  • Help keep your community safe by preventing access to your building by nonresidents.

Spending Your Earnings

Damage reduction funds cannot be spent on video rentals, the purchase of alcohol or gifts for staff, donations to charities, or any event or activity that is not consistent with Student Housing or university purposes or policies; your RA can advise you on how to spend your award. Some things on which communities have used their Damage Reduction Awards follow.

  • Community shirts
  • Community barbecues
  • Dances
  • End of Quarter & Pizza parties
  • Ice cream socials
  • Tie-dye parties
  • Recreational equipment
  • Community dinners
  • Community pictures & yearbooks
  • Rec pool parties
  • Finals week treats
  • Bowling

Section 7: Academic Support & Residence Hall Resources

The Office of Student Development staff at UC Davis is working hard to provide you with the academic support you need to be successful at UC Davis. Several academic resources are included here. In addition to these resources, you should also visit the Orientation website.

A. Academic Advising

1. Academic Advising In The Residence Halls

Residence hall staff and the First-Year Experience staff are committed to enhancing the academic success of residents. Throughout the year, informative programs related to academic needs are offered from our Residence Hall Advising Team (RHAT). Some topics covered are: “The Night Before Classes,” “Thinking About Summer School,” “Checking Your Academic Progress,” “Your Major, Your Minor, Your Career,” “Planning Your Winter Quarter Schedule,” and “Looking Ahead.” In addition, faculty members will be invited to speak on a variety of interesting topics. This offers you the opportunity to talk with your professors in an informal setting outside of the classroom. All of these programs are designed to assist you in making the most of your college career by acquainting you with the many resources available on campus. Your RA will alert you when these programs will occur. Many First-Year Experience Peer Advisors also serve as Orientation Leaders over the summer. Academic Coordinators are also trained in general academic advising issues and can provide helpful information on a myriad of topics. Just ask!

2. Academic Advising Centers

Academic Advising Centers are located in the Segundo, Tercero and Cuarto areas. In each center, peer advisers from the four undergraduate colleges and First-Year Experience Office are available Monday through Thursday from 10am to 6pm and Friday from 10am to 1pm to help you select courses, plan a course of study, explore majors, understand requirements, and discuss educational goals. Tutors are available in the evening, Monday through Thursday from 6pm to 8:30pm to assist you with subjects such as math, chemistry, statistics and biology. Tutoring subjects vary by quarter. Please visit rhat.ucdavis.edu to view the current tutoring schedule. Students are encouraged to utilize all academic resources in the residence halls, and seek out their Academic Coordinator with any questions.

B. Residence Hall Resources

1. Computer Centers

The Computer Centers for Student Housing residents are located at three sites: the Segundo Services Center, the Tercero Services Center, and Emerson Hall. The Computer Centers offer a variety of resources and services including computer & internet access, document scanning and shredding, CD-ROM drives, a variety of software and quiet study environments. Centers are open for all residents 24/7. Please see the Residential Computing website at housing.ucdavis.edu/computers for more information.

2. Residential Computer Support

Residential Computer Support is a service that provides technical support and advice to students living in the residence halls. Residential Computing Assistants (RCAs) are available for drop-in support during office hours or through the online HelpDesk accessible on the Housing Channel on myUCDavis. The RCS program is tailored to the most common computer needs of students living in the residence halls beginning with network (ResNet) connectivity; computer safety & security (virus protection, enabling operating system firewalls and automatic updates, safe use of music and media file-sharing programs); setup and configuration of printers, wireless keyboards and other peripheral devices; other common computer problems and technical issues. Please see the Residential Computing website for more information about this program at http://www.housing.ucdavis.edu/ computers.

3. Television Bulletin Boards

Television bulletin boards are located throughout the residence halls. They display important information about deadlines for meal plan changes, room transfers, program activities or special notices. The bulletin board channel is also available on any TV that is plugged into the Student Housing television broadcast (see cable television service for more).

4. ResNet Computer Access

All students living in the residence halls have access to ResNet. ResNet provides direct, high-speed access to the internet for those with a network-ready computer. Specific websites that use excessive bandwidth and are not for educational purposes may be evaluated by the university and marked for limited use. Residents are responsible for maintaining computer compatibility for Res- Net access. Student Housing provides information and support services. If you plan to utilize ResNet, refer to housing.ucdavis.edu/computers for system requirements and setup information. All residence halls have ResNet access. Keep in mind that just like your home, UC Davis can have power supply problems that can affect your equipment. Consider purchasing a surge protector for your computer and other personal electrical equipment in your room.

5. Email

All students are required to establish a campus computer and email account. The University and Student Housing use email as official means of communication with students in connection with their education and the provision of services.

6. Cable Television Service

Cable television connections will only work if you have a cable-ready television. Student Housing broadcasts a wide range of television channels over its closedcircuit television system, as well as educational programming and its bulletin board channel (see television bulletin boards). For more Student Housing TV information, including a channel guide, please visit the Student Housing website at: housing.ucdavis.edu/tv.

In addition, Student Housing broadcasts feature films on two of its channels. Resident and staff input is solicited in selecting these movies, not all of which appeal to all residents. If you would like to provide input on movie selections or see a listing of movies scheduled, please visit the Student Housing website at housing.ucdavis.edu/movies.


Section 8: Dining

University Dining Services at UC Davis provides an excellent selection of food and meal times to meet the needs of our diverse and busy residents. Monday through Thursday we offer four meals, beginning at 7:00 in the morning and ending with a late night meal at midnight. Three mealtimes are offered Fridays, and brunch and dinner are offered weekends and holidays (dining.ucdavis.edu).

You may dine in any of our three resident dining facilities: Segundo, Tercero or Cuarto Dining Commons. All offer a complete variety of dining choices with unlimited seconds. To keep your costs reasonable, we ask that you reduce waste by eating what you take and refrain from removing food from the dining room. You are permitted to take out an ice cream bar/cone, piece of fruit/dessert that you are eating, and a beverage only in the bottle provided by Dining Services at the beginning of the school year; all other food must be eaten in the dining room. Additional dining program information is provided in the Resident Dining Guide distributed during Fall Welcome Week and can be accessed instantly online at dining.ucdavis.edu.

A. To-Go Meals

Simply to Go meals are available at the convenience stores near the dining room in each housing area. These meals to go allow flexibility for busy students.

B. Special Dietary Needs

A dietician is available to assist residents with special dietary needs and those who have nutritional questions and concerns. For information or consultation, contact the Nutrition Hotline (530-752‑9604, linda.adams@sodexo.com).

C. Get Well Trays

If you are ill, have a friend obtain a get well tray request from your RA. With this form and your meal card, your friend can prepare a meal to go for you.

D. Pack-Outs

Students often enjoy social events, including dining, outside the dining rooms. Floor parties, field trips and picnics can be planned through your RA in conjunction with the dining services management team.

E. Backpacks

Although backpacks are allowed inside the dining room, we remind students that food is not to be taken out of the dining room. The exception is an ice cream cone, piece of fruit/dessert that you are eating and a beverage in the approved container.

F. Meal Card

Your student ID card (AggieCard) also serves as your meal card and may be used only by the person to whom it was issued. Anyone using another student’s card or giving his/her card to another student may face Student Housing and/or Student Judicial Affairs action.

G. Changing Meal Plans

You may change your meal plan each quarter between the the dates listed below. Changes may be made online at My.UCDavis.edu by clicking on the “View my Information” link in the housing channel, at your area service desk or in the Student Housing Office, Room 170.

  • Fall quarter: through October 1
  • Winter quarter: December 1 - January 1
  • Spring quarter: March 1 - April 1

After these dates no changes can be made.

H. Retail Options

The following residential dining facilities offer “Grab & Go Snacks” and beverages and provide an opportunity to take a break and socialize with fellow residents.

  • The Junction at Segundo
  • Trudy’s at Tercero
  • The Crossroads at Cuarto

Selections include many convenience store favorites, beverages, candy, chips, pretzels and ice cream. In addition to cash, residents with the Aggie Cash option can use their dining cards at these locations.


Section 9: Residence Hall Services

A. Area Service Desk

Below are just a few of the services available at all area service desks (ASD).

  • Getting help when you’re locked out
  • Follow up on service requests
  • Checking out/in when you’re switching rooms
  • Checking out tools to configure your bed
  • Picking up your “care package” from home
  • Information on vending machine & laundry refunds
  • Checking out items such as game room equipment, cooking utensils and games

1. ASD Hours

  • Monday-Friday: 8am-11pm
  • Saturday & Sunday: noon-11pm.

B. Staff “On Call”

Residence hall staff are here to assist you. RAs are “on call” from 5pm until 8am the next morning Monday-Friday and 24-hours on Saturday and Sunday. They are available to assist you with questions, problems, or emergencies. Cellular phone numbers for “on call” staff are posted throughout buildings and on the Student Housing website at: housing.ucdavis.edu/staff.

In emergencies, residents should call 911 from room phones or 530-752-1230 from cellular phones.

C. Custodial Services

We have a great custodial staff working seven days a week to keep your lounges, public bathrooms, hallways, and stairwells clean and looking nice. Custodial staff is responsible for cleaning public areas in your community — you are responsible for upkeep of your room. Please drain and re-pot your plants outside rather than in the bathroom sink or laundry room! When using common areas, it is your responsibility to ensure that the space is clean before you leave. Cleaning after a large event or after someone has “trashed” a space is the responsibility of the community, not your custodian. If it is necessary for our custodians to clean up excessive trash caused by community members, money will be deducted from your community’s damage reduction fund. In the Segundo and Tercero areas, a floor poster tells you when you can expect the routine cleaning and disinfecting of your bathroom. Your bathroom is closed during these times, so you will need to use an alternate bathroom while cleaning is in progress — this will assist us in completing the necessary services for your community restroom quickly and thoroughly. Cuarto suite bathrooms will be cleaned every two weeks by housing custodial staff. A cleaning schedule will be provided at the beginning of the quarter. Refusing to have your bathroom cleaned is not an option.

To help keep your room and community clean, a supply area is stocked with cleansers, mops, dustpans and brooms for your use (either in your laundry room, a closet, or at the Cuarto area service desk). Vacuum cleaners may be checked out from area service desks or your resident advisor. Please remember that this is shared equipment so you will need to return it after use. Toilet paper is provided for Cuarto and Primero Grove suites and is available at the area service desk.

D. Trash & Recycling

Each room is furnished with a wastebasket and recycling container. Please empty trash in the designated area in your building/floor or in the large dumpsters outside; trash may not be left in hallways, bathrooms, laundry rooms, or walkways for health and safety reasons. Aluminum cans, glass, plastic, and paper can be recycled using community recycling bins. Please dispose of all items properly — do not stack items in hallways or lounges. It is your responsibility to separate and dispose of trash and recyclables in a proper manner. Any non-recyclable trash deposited into recycling containers will contaminate recyclables, causing them to be deemed as trash and sent to the landfill.

E. Laundry

Laundry rooms with card-operated washers and dryers can be found in each community. A WASH AccessCard will be issued to each resident at check in; cash value may be added using cash, credit, or debit card at a centrally located ‘Add Value’ stations in your residence hall area. Please request repair and refunds from WASH Service Company at the 800 number posted in laundry rooms; be sure to note the machine identification number. Contact your area service desk for problems with the WASH AccessCard.

F. Lost & Found

Missing something? Check with your area service desk first, then the Police Department Lost & Found (530-752‑3272) or ucdavislf.com/selectitemtype.aspx.

G. Lounge Space

Many buildings have lounges with comfortable furniture where residents and their guests can sit, talk, or study. Non-residents may not use these spaces unless accompanied by a resident. The lounges are also central to many of the social and educational programs that enrich community living. For this reason, at least half of the participants in any group meeting or gathering must be residents. Furniture is for the use of all residents and must not be removed from public space. Note: Copyright law prohibits public showings of rented or purchased videos in residence hall lounges and other public spaces.

H. Recreational & Cooking Equipment

Some recreational and cooking equipment is available for check out in some areas. Ask your RA or area service desk staff for details.


Section 10: Mail Service

The following pages illustrate how you should have your friends and family address mail to you. The US Postal service uses automatic sorters. Your mail will be processed faster by the US Postal Service if addresses are 1) printed in capital letters and 2) punctuation marks are not used within the address. In Regan, Segundo, Tercero, and Cuarto, US mail is delivered Monday through Saturday to your mailbox. Campus mail is delivered Monday through Friday. Mail is delivered daily (delivery times will be posted). Because mail clerks are full-time students, mail delivery times will vary depending on class schedules, but you can expect it by 5pm. Packages can be picked up at your area service desk. Mailboxes are assigned based on room location and resident may only access their assigned mailboxes. Tampering with or otherwise accessing mailboxes without authorization is a federal crime and a violation of Student Housing policy.

A. Mailing Addresses

Visit the Residence Hall Mailing Address webpage for the address for each residence hall.


Section 11: Your Room

A. Condition & Repairs

You and your roommate are responsible for the condition of your room or suite at all times. A room condition form should be completed by each resident on the Student Housing channel of MyUCDavis. For your protection, you are required to complete this form listing the condition of your room/suite and the furnishings as soon as you move into your room. When you vacate your room, this information will be used to determine whether any charges for damages or cleaning beyond normal use and wear will be billed to you. If you do not complete a room condition form, you are accepting the room as is.

Your prompt report of damages or items requiring maintenance, especially those that affect the security of the building, will greatly expedite repairs. You will not be charged for the repair of something that breaks due to normal wear and tear. Remember, only maintenance staff is authorized to make repairs.

Service requests can be submitted at any time through My UCDavis on the Student Housing channel. Click on Submit Service Request and enter complete location and details of needed service.

Service requests may also be submitted by calling the Student Housing Facilities Service Desk at 530-752-8200 during business hours, Monday through Friday, 8:00am – 4:30pm, excluding holidays.

All emergency requests should be reported to the Student Housing Facilities Service Desk if during business hours or your RA on Call at all other times.

If you live in a suite, we want to help you maintain the carpet and upholstered furniture. If you spill something on your carpet or furniture and cannot get the stain out with water or by vacuuming, please submit a service request through the Student Housing channel on the MyUCDavis.

At times throughout the year, major maintenance projects may be scheduled to enhance the quality of the facilities. Student Housing makes every effort to minimize the inconvenience to students caused by such projects. Hall staff will also keep you informed when projects occur in your area.

To ensure a minimum of wear to the furniture, furnishings are not to be removed from rooms and suites. When you move out of your room, you are expected to return furniture to its original location and configuration.

If you have a roommate or suitemate who moves out during the year, it is possible that a new person will check in at any time. Therefore the assigned room and the common areas of a suite must be ready to receive a new resident. During quarter breaks, the room may be inspected before your new roommate or suitemate moves in. You will be charged if staff is required to clear or clean a space to make it habitable for a new resident.

B. Furniture & Decorations

A few touches here and there can transform your room into a special place. Always consider safety when making decisions about decorations. Keep things away from sources of heat. Use colored lightbulbs instead of placing paper over them to change the mood of your room and do not use candles. Posters and other wall hangings brighten things up. One request: please do not apply stickers or decals to any surfaces in your room — they are very difficult to remove!

NOTE: Halogen lamps are not allowed in the residence halls.

C. Heating & Air Conditioning

If you live in the Segundo or Tercero areas, your heater/ air-conditioner can be regulated with a two- or threespeed switch or thermostat. Temperature systems in these buildings are centrally controlled and can only function as either a heating or cooling system at any time — residents cannot switch between heating and air conditioning systems. Central heating systems will be turned on once temperatures reach a consistent evening low of approximately 42°F with daytime highs below 70°F. Central cooling systems will be turned on after five consecutive daytime temperatures above 85°F with a forecast of continuing high temperatures. All units in the Cuarto area have independent heating and air conditioning systems, allowing full control by residents.


Index

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

Q

R

S

T

U

V

W

X

Y

Z