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Moving Out of the Residence Halls

Move-out instructions vary based upon whether a student is moving out at the end of their contract or during the contract. Information for both scenarios are listed below; refer to the appropriate one.

Checkout at End of Contract (end of spring quarter 2017)

The residence hall Contract Terms, Conditions and Regulations states students must completely move out within 24 hours of their last final but no later than 7pm on Thursday, June 15, 2017, whichever comes first.

Notification of Checkout Process

Student Housing mails a letter to parents and families advising them of their move-out deadlines and referring them to this webpage. The letter may also be read online (pdf).

Checkout Process

Please review all information regarding checking out of the residence halls; follow all check out instructions to avoid charges including a $75.00 improper check out fee

  • Complete a Change of Address Card and return to the Area Service Desk
    • Note: the last mail delivery will be Thursday, June 9; all mail remaining in mailboxes after 7pm on June 9 will be forwarded to summer address
  • Donate unwanted clothing, non-perishable food, linens, electronics, and housewares during finals week, June 6-10; look for donation locations in or near each residence hall; donation bags are available at the Area Service Desk
  • Clean and defrost mini-refigerators and MicroFridges and return them to ASUCD at their Collection Day pick-up
  • Clean room and suite (if applicable); remove and properly dispose of all trash; trash bags are available at the Area Service Desk
  • Return room furniture to the configuration in which you found it when you moved in, but do not de-loft or de-bunk any beds
  • Leave Student Housing computer Ethernet switches and cables in rooms
  • Take bicycles home or arrange for summer storage with TAPS
  • Close blinds/drapes and lock windows
  • Close and lock room and suite (if applicable) door
  • Return the brown check out envelope with room key (if applicable) and laundry card to the Area Service Desk

Checkout Deadline Exception Requests

Students with extenuating circumstances may apply for an exception to the move-out deadline of June 15, 2017 at 7pm.

  • If you have an extenuating circumstance or hardship (such as a family emergency) that requires you stay beyond 11pm, please fill out the form below and submit it to housingextension@ucdavis.edu. Not all requests will be honored.
  • Typically, only students who are involved in commencement exercises or have documentation indicating a late final exam will be approved for an Exception
    • Qualifying finals documentation includes current class schedule and corresponding finals schedule
  • Exceptions are not guaranteed, and are approved at the discretion of Student Housing

How to Apply for an Exception

Checkout Before End of Contract (during academic year)

  • Students must qualify to be released from their contract; review the cancellation process for guidelines
  • Students who are transferring or withdrawing from the university or are participating in the Planned Educational Leave Program (PELP) must move out within one week of completing their paperwork with the Registrar's Office; students must complete their paperwork with the Registrar's Office before they can cancel their contract
  • Students must meet with the Student Housing Contract Representative to cancel their contract
  • Contact the Student Housing Contract Representative with any questions

Room Vacate Instructions

  • For information regarding how to properly move out, how to avoid late fees and improper move-out fees, and for a copy of the move-out checklist, please review the room vacate instructions