Moving Out of The Green

The Green Apartments Contract (pdf) states students must completely move out of their apartment by the end of their contract — by 4 PM on June 30.

  • Section 4.H. of your contract states, Vacate the apartment space at the end of the contract period by 10am. Any Student remaining in the Apartment space after the end of the contract shall be considered trespassing and legal sanctions, University sanctions, or fees may be imposed.
  • Please note we are making an exception to the 10 a.m. deadline, extending it to 4 p.m.

Student Housing emails all residents information about check-out deadlines and cleaning guidelines. Reminder emails will be sent throughout the summer for those still living in The Green.

Please review all information regarding checking out of The Green. "Checkout" refers to the entire process of cleaning your apartment, moving out, and turning in your keys, access card, and parking permit. Follow all checkout instructions to avoid charges, including a $75.00 improper check out fee and $50 lock change fee for keys not returned.

Moove-Out Information

Students must completely vacate their rooms and check out by 4pm or will be in breach of their contract. Students who do not move out June 30 may face additional consequences. If you will not have housing after the last day of your contract, we encourage you to look into other housing options as soon as possible. If you plan to vacate your unit before your contract end date, you will have three options for checking out, as follows:

Option 1: Monday through Friday 9 AM–4 PM Move-out:

  • Visit your myHousing Portal and sign up for a move-out appointment.
  • Students can visit The Green Community Center Office to checkout and drop off keys directly to one of our staff members onsite.

Option 2: Evenings and Weekends Move-out:

  • Visit your myHousing Portal and sign up for a move-out appointment.
  • Please proceed to the Community Center lobby. Place your keys in a provided envelope with your full name and student ID and place your sealed key packet into the key drop box. Students are encouraged to email our office as soon as keys are placed in the drop box. Please note, placing loose keys in the drop box may prevent our office from being able to identify who they belong to resulting in lost key charges.

Option 3: Friday, June 13 & 16, 9 AM–4 PM Move-out:

  • Visit your myHousing Portal and sign up for a move-out appointment.
  • Convenient Moving Assistance: Green moving bins will be available in the Community Center!
  • Students can visit The Green Community Center Office to checkout and drop off keys directly to one of our staff members onsite. Envelopes will be provided to place keys in with student information.

Option 4: June 29–30 Move-out 12–5 PM:

  • Visit your myHousing Portal and sign up for a move-out appointment.
  • Convenient Moving Assistance: Green moving bins will be available in the Community Center!
  • Students can visit The Green Community Center Office to checkout and drop off keys directly to one of our staff members onsite. Envelopes will be provided to place keys in with student information.

Checkout Checklist

Contactless Checkout Process & Requirements for June 12–August 30

  • If you plan to move out at any point without having scheduled an appointment with us, you are welcome to turn in keys ahead of time for your convenience, but no fee reversals will be applied as a result of moving out early. Log into your myHousing Portal starting May 15 to Sign up for an appointment to check out any time between June 12 and August 30.
  • Secure all keys, access card, and parking permit (if you have one) in a sealed envelope, labeled with your name and student ID number and turn them into the key drop box located in the Green mailroom Monday–Saturday, 10 a.m.–4 p.m. Please note, Sunday check out appointments will not be available. You will be billed for any keys not returned at the time of checkout.
  • Clean your apartment to avoid seeing cleaning charges on your student account. Remove and properly dispose of all trash. Please leave all internet equipment provided to you, including but not limited to the modem, cables, wireless hub, etc. in the room where they currently are. All apartments will be inspected after the contract end date. Applicable cleaning charges will be posted to your account in the fall.
  • Take bicycles home or arrange for summer storage with TAPS.
  • Close blinds/drapes and lock windows.
  • Close and lock bedroom and front door.
  • Once you turn in your keys to Student Housing at The Green, we will not release them to you again. You should also remember that sub-leasing your apartment space is prohibited.
  • Fill out a Change of Address form at www.usps.com to forward your mail to your new address.
  • We encourage everyone to take photos documenting the condition of your personal space and common areas upon moving out. We highly recommend you do this if you are moving out before August 31st, 2021 and have roommates remaining in your apartment until the end of the contract.
    • You may upload your pictures and notes to this Google form: Google Doc Picture Upload
    • Note: you need to log in with your UC Davis Google account to access this form

Please note that "improper checkouts" will result in a $75 fee. Examples of improper checkouts include, but aren't limited to, leaving keys inside of your apartment, and failing to move out of the apartment by 4pm on August 31st, 2021.

Residents who have renewed their contract but selected to transfer to another unit

  • Our office will be communicating separately with those that have renewed their lease but are transferring to a new unit. Please monitor your email for more check out details.
  • Clean your apartment to avoid seeing cleaning charges on your student account. Remove and properly dispose of all trash. Please leave all internet equipment provided to you, including but not limited to the modem, cables, wireless hub, etc. in the room where they currently are. All apartments will be inspected after the contract end date. Applicable cleaning charges will be posted to your account in the fall.
  • Take bicycles home or arrange for summer storage with TAPS.
  • Close blinds/drapes and lock windows.
  • Close and lock bedroom and front door.
  • Once you turn in your keys to Student Housing at The Green, we will not release them to you again. You should also remember that sub-leasing your apartment space is prohibited.
  • Fill out a Change of Address form at www.usps.com to forward your mail to your new address.
  • We encourage everyone to take photos documenting the condition of your personal space and common areas upon moving out. We highly recommend you do this if you are moving out before the end of your contract and have roommates remaining in your apartment until the end of the contract.
    • You may upload your pictures and notes to this Google form: Google Doc Picture Upload
      Note: you need to log in with your UC Davis Google account to access this form
  • • Please note that "improper checkouts" will result in a $75 fee. Examples of improper checkouts include, but aren't limited to, leaving keys inside of your apartment, and failing to move out of the apartment.

Frequently-Asked Questions

Is there a checkout list I can reference?

Yes. Refer to The Green Checkout Checklist (pdf), which includes important tasks to complete before you leave campus. It is important you complete the items listed to avoid any additional charges, including a $75 improper checkout fee and daily room and board charges.

Will I receive a refund if I check out early?

If you are checking out before your contract ends, you will not receive a prorated refund.

If I have housing at the Green for the next academic year but am transferring to a new space, what do I do?

If you were approved for a transfer, you will be able to stay in your current space until your new apartment is ready. You will receive an email from our office regarding your transfer date in July. If you cannot move to your new apartment and vacate your current one, during the transfer period you will need to make arrangements to move out on June 30 and move back in on September 3, 2024. If you have any questions, please reach out to our office.

Checkout Before End of Contract (during academic year)

  • Students can check out before August 15 or August 31 (e.g., before the end of contract), but will not be eligible for an early check out refund. However, students who are looking to be released from their contract terms and conditions must qualify to be released from their contract; review the cancellation process for guidelines
  • Students who are transferring or withdrawing from the university or are participating in the Planned Educational Leave Program (PELP) must move out within one week of completing their paperwork with the Registrar's Office; students must complete their paperwork with the Registrar's Office before they can cancel their contract
  • Students must notify the Student Housing office to schedule an appointment to cancel their contract and return keys
  • Contact Student Housing with any questions

Room Vacate Instructions

  • If you are transferring to another room/apartment or moving out of The Green because your contract has been cancelled, you are required to remove all of your belongings and to clean your part of the room and apartment prior to vacating; failure to clean or return keys will result in a $75 charge for an improper checkout, $50 per key not returned, and any other applicable changes such as for cleaning and repairs.
  • Current students who have applied for 2025–26 academic year and have selected to remain in their current unit will not need to vacate their rooms.

You Belong Here

Student Affairs programs and services are open to all, consistent with state and federal law as well as the University of California’s nondiscrimination policies. Every initiative—whether a student service or community event—is designed to be accessible, inclusive and respectful of all identities. To learn more, visit UC Nondiscrimination Statement or Nondiscrimination Policy Statement for University of California Publications Regarding Student-Related Matters.