Housing & Dining Accommodations

Priority deadline to submit accommodation requests that impact housing assignments for the 2021-2022 academic year: June 11, 2021

University of California, Davis, ("UC Davis" or the "University") provides reasonable housing accommodations to residents with disabilities. It is a resident's responsibility to make their disability known to the University. Housing accommodations are given consideration upon request and on a case-by-case basis; reasonable accommodations are determined based on documented need.

Requests will be reviewed by Student Housing and Dining Services staff, in consultation with other campus professionals as needed, based on their expertise. Accommodation decisions will consider the resident's disability-related need(s) in accordance with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the Fair Housing Act, and other relevant federal, state, and campus regulations. Accommodations cannot be granted for individuals who did not meet all housing deadlines, or are otherwise ineligible to live with Student Housing and Dining Services.

Definitions

Procedure for Requesting a Special Accommodation in Student Housing and Dining Services

  1. Residents must have applied for campus housing and followed all necessary procedures for application prior to requesting accommodations.
  2. In order to request housing accommodations, residents must complete the Disability Disclosure Form (pdf) and it to the Student Housing & Dining Services Administration office. Depending on the accommodations requested, additional documentation may be required.
  3. Student Housing and Dining Services will make every effort to respond to completed accommodation request submissions within 20 business days of receipt, barring exceptional circumstances. Residents may be asked to make an appointment to speak with staff about their request.
  4. If a resident submits a request without providing sufficient information, Student Housing and Dining Services will inform the resident of the necessity for more information. The resident is expected to cooperate with Student Housing and Dining Services in a timely manner to provide all necessary information. Student Housing and Dining Services will only request information that is necessary to verify the presence of a disability and to assess the need and scope of a reasonable accommodation.

Please note:

Requests for specific housing locations will be taken into consideration; however, priority will be given to reasonably satisfying the approved accommodation, regardless of location. Decisions regarding where to assign residents is solely at the discretion of Student Housing and Dining Services.

Student Housing and Dining Services is currently unable to guarantee single rooms based solely on medical diagnosis of ADD/ADHD or a learning disability.

Depending on the time of year, housing options may be limited due to occupancy. Submission of a request in advance allows for arrangements to be made to meet the resident's need(s). Requests for the upcoming academic year must be placed by the posted deadline; if a request is made after this date, Student Housing and Dining Services cannot guarantee that it will be able to meet the resident's request.

If Student Housing and Dining Services determines that a requested accommodation is necessary and not unreasonable in nature: The resident will be notified of the status of their request in writing, unless another form of communication is requested. Student Housing and Dining Services staff with legitimate need of the information will also be notified of the status of an approved accommodation. Further communications and/or meetings may be required in order to discuss proper implementation of the approved accommodation.

If Student Housing and Dining Services determines that a requested accommodation is necessary but unreasonable in nature: The resident will be notified of the status of their request in writing, unless another form of communication is requested. Further communications will be required to engage in an interactive process with the resident in order to determine if there are other accommodations that would meet their disability-related need(s).

Under circumstances in which the resident is not amicable to accepting other possible accommodations offered by Student Housing and Dining Services, or if there are no other suitable accommodations, Student Housing and Dining Services will provide an explanation in writing of the reasons for denial of accommodation.

If Student Housing and Dining Services determines that a requested accommodation is unreasonable in nature: The resident will be notified of the denial of their request in writing, unless another form of communication is requested. An accommodation may be considered unreasonable if it: (1) is not made by or on behalf of a person with a disability, or there is no disability-related need for the accommodation; (2) imposes undue financial or administrative burden on the University; (3) requires fundamental alteration of Student Housing and Dining Services policies; (4) poses direct threat to the health or safety of others in the UC Davis community, or would cause substantial damage to University or other residents' property; and/or (5) is deemed otherwise unreasonable to the operation of the University.

The University grants an exception to the pet policy for authorized service animals, in accordance with the ADA and Section 504 of the Rehabilitation Act. The ADA defines service dogs as "dogs that are individually trained to do work or perform tasks for people with disabilities."

Service animals are not pets; rather, they perform some of the functions and tasks that an individual with a disability cannot perform on their own. Therapy and emotional support animals are not considered service animals.

Service animals on campus are expected to: (1) be in compliance with Yolo County Code, including licensing laws and maintaining up-to-date vaccinations; and (2) be on a harness, leash, or tether at all times, unless the handler is unable to use a harness, leash, or tether; or if such use would interfere with the animal's ability to safely and effectively perform its duties.

Student Housing and Dining Services considers service animals to be a matter of housing accommodation, and therefore requires any resident intending to have a service animal in their residence to submit the Disability Disclosure Form (pdf). Please note that a service animal may not be kept in residence prior to approval of an accommodation.

Residents with authorized service animals must accept an Agreement of Expectations for maintaining a service animal within the residential community prior to having their animal on campus. The Agreement covers minimum standards and expectations for conduct and cleanliness and is intended to be consistent with the University's Policy on Service and Support Animals (PPM 290-91). UC Davis may require the removal of a service animal at any point in time if the Agreement has been breached.

Student Housing and Dining Services will not require a resident to pay an extra fee for an authorized service animal, and does not allow a grace period for the training of a service animal in residence to meet minimum conduct standards.

Student Housing and Dining Services does not allow pets in University housing; however, UC Davis will consider requests from residents with disabilities for reasonable accommodation. The University is committed to allowing residents access to an emotional support animal in cases of a disability-related need. An emotional support animal (ESA) is an animal that provides emotional support, comfort or security for the benefit of an individual with a disability or alleviates identified symptoms or effects of a disability. ESAs, which are also referred to as companion animals, therapy animals, or assistance animals, are not considered to be service animals under the ADA.

Please note that an ESA may not be kept in residence prior to approval of an accommodation.

To request an ESA in Student Housing and Dining Services, residents must complete the Disability Disclosure Form (pdf) form and submit it to the Student Housing and Dining Services Administration office.

Please refer to the Procedure for Requesting an Accommodation in Student Housing and Dining Services for details on the process for housing accommodation requests.

Determination of Reasonable Accommodation for Emotional Support Animals

Student Housing and Dining Services offers a unique living experience as part of life on a university campus. Due to the nature of housing in campus residence halls and apartments, students typically share rooms and living spaces. Student Housing and Dining Services does not limit residents to specific room or building assignments due to a disability-related need for an ESA. Therefore, in order to ensure that the presence of an animal will not place undue burden on staff or other residents, Student Housing and Dining Services reserves the right to assess living situations as a part of the determination of reasonable accommodation. All requests are given consideration on a case-by-case basis. ESAs are generally domesticated animals such as dogs and cats; requests are typically considered for one animal per residence.

Factors assessed by Student Housing and Dining Services in determination of a reasonable request for an ESA may include, but are not limited to: (1) whether the available and/or assigned housing space is appropriate for the animal; (2) whether the presence of the animal would infringe upon another resident's ability to use and enjoy their housing space (e.g., allergies, etc.); (3) whether the animal is well-behaved, housebroken, not aggressive and not disruptive to the peace and quiet of the residential area; (4) whether the animal poses safety concerns, or risks due to possibility of zoonotic diseases; and, (5) whether the animal is up-to-date with vaccinations and is in compliance with Yolo County licensing laws.

Authorized Emotional Support Animals

ESAs are not permitted in any rooms or buildings except for the handler's residence. Residents with authorized ESAs must accept an Agreement of Expectations for maintaining an authorized support animal within the residential community prior to having their animal on campus. The Agreement covers minimum standards and expectations for conduct and cleanliness and is intended to be consistent with the University's Policy on Service and Support Animals (PPM 290-91). UC Davis may require the removal of a support animal at any point in time if the Agreement has been breached.

Student Housing and Dining Services will not require a resident to pay an extra fee for an authorized support animal and does not allow a grace period for the training of an ESA in residence to meet minimum conduct standards.

Forms

Privacy and Non-Disclosure Statement

UC Davis agrees to protect the privacy of any information or documentation disclosed in accommodation requests, as consistent with University policy. Personally Identifiable Information (PII) will be limited to UC Davis administrators, faculty and staff who have legitimate need for the information and only to the extent necessary to evaluate or implement the accommodation, except as otherwise required by law.

Non-Retaliation Statement

UC Davis will not retaliate against any resident due to a request for or approval of accommodation in Student Housing and Dining Services.

Information Regarding Discrimination Concerns

Student Housing and Dining Services is committed to supporting a discrimination-free environment by treating all residents equitably. Residents are afforded due process through the University's discrimination complaint procedures.

To discuss a discrimination concern, residents may contact the UC Davis Harassment and Discrimination Assistance Prevention Program (HDAPP).

Student Housing and Dining Services may modify or eliminate any of its policies, procedures, and/or written agreements whenever necessary to respond to circumstances that could substantially change or render moot some or all of the items addressed. This includes responding to changes in laws and regulations, and/or changes in institutional policies.

Student Housing and Dining Services reserves the right to make or change housing assignments and roommate assignments, amend accommodation policies, or rescind approval for an accommodation at any time, as circumstances necessitate.