Student Housing and Dining Services Strategic Plan2021

IX. Appendix A - Campus Collaborations

General Planning and Collaboration

Name: Budget Office Meeting

  • Attendees: Student Housing (Emily, Ramona) Administrative & Resource Director (Director, Budget Director, Analyst)
  • Frequency: Two times per year

Name: University Admissions

  • Attendees: Student Housing leadership team, University Admissions (exec director, deputy director, misc supervisors)
  • Frequency: One time per year

Facilities Collaboration

Name: Umbrella Project Advisory Committee Campus Housing Projects

  • Attendees: Student Housing, Campus Planning, Campus Architect, Landscape, Budget, Real Estate Services, Building Maintenance Services
  • Frequency: Monthly

Name: Umbrella Project Advisory Committee Campus Dining

  • Attendees: Student Housing, Campus Planning, Budget, Dining Services, Coffee House, Contracts, Design and Construction Management
  • Frequency: Monthly

Name: Housing/Grounds Coordination

  • Attendees: Student Housing, UC Davis Grounds
  • Frequency: One time per quarter

Name: Housing/Fire Prevention Coordination

  • Attendees: Student Housing, Fire Prevention
  • Frequency: One time per quarter

Name: Housing/Building Maintenance Services Coordination

  • Attendees: Student Housing, Building Maintenance Services
  • Frequency: One time per quarter

Name: Housing/Custodial Coordination

  • Attendees: Student Housing, Campus Custodial Services
  • Frequency: One time per quarter

Name: Housing/Campus IT Coordination

  • Attendees: Student Housing, IT
  • Frequency: One time per quarter

Name: Housing/Minor Cap Coordination

  • Attendees: Student Housing, DCM Minor Cap Group
  • Frequency: One time per quarter

Office of Student Development Collaboration

Name: Crisis Response Team

  • Attendees: Student Housing, Police, Counseling and Psychological Services, Student Judicial Affairs, Campus Violence Prevention Program.
  • Frequency: One time per week

Name: Police/Office of Student Development

  • Attendees: Student Housing, Police
  • Frequency: Two times per month

Name: Residence Hall Advisory Team

  • Attendees: Student Housing, staff from Dean’s offices, Student Academic Success Center
  • Frequency: One time per quarter (or more frequently as necessary)

Name: Orientation

  • Attendees: Orientation, Student Affairs Administration, most departments within the Student Affairs Division, several departments/units outside of Student Affairs
  • Frequency: ongoing and extensive

Name: Fall Welcome Week Committee

  • Attendees: Student Housing, Campus Recreation, City of Davis representatives, UCD Government Relations, Aggie Pack staff, many Student Affairs units.
  • Frequency: Monthly from January through September

Name: University Religious Council

  • Attendees: Student Housing, AVC Student Affairs, various local religious leaders from the City of Davis.
  • Frequency: Quarterly

Name: Parent Programs Meetings

  • Attendees: Student Housing, Orientation, Admissions, News Services, Athletics, Cal Aggie Alumni Association/Parent Programs
  • Frequency: Monthly

Name: Campus Coordinated Response Team

  • Attendees: Student Housing, Orientation, Greek Life, Student Health, Campus Violence Prevention Program, UCDPD, Cross Cultural Center, Women’s Resource & Retention Center, Harassment & Discrimination Assistance and Prevention Program, Yolo County Sexual Assault Prevention, Athletics.
  • Frequency: Quarterly

Business Collaboration

Name: Case Management Team

  • Attendees: Student Housing, HR staff, Custodial Supervisor, Risk Management, Workers Comp, Disability Management, Shared Service Center Leaves Management, Sodexo HR Manager and Safety Coordinator
  • Frequency: One time per month

Name: Occupational Health Accident Report Review

  • Attendees: Student Housing, Occupational Health, Environmental Health and Safety, Risk Management, Sodexo HR Manager and Safety Coordinator
  • Frequency: One time per quarter

Name: Shared Services Center

  • Attendees: Student Housing, Shared Service Center leadership
  • Frequency: Twice per month

Name: Operational Excellent Customer Advisory Committee

  • Attendees: 3 Student Affairs reps (Ramona is one); end users from admin units
  • Frequency: One time per month

Name: Business Officers and Administrators Committee – Student Affairs

  • Attendees: HR/Payroll and Financial managers in all units
  • Frequency: Every other month

Name: Kuali Phase 3 Focus Group

  • Attendees: Lourdes Gomez is one of three representatives for Student Affairs. Comprised of various departments across campus, participation ranges from Budget Analyst to Director of Budget and Planning (all financial folks and Kuali users).
  • Frequency: started every other month but as we get closer to the implementation date, meetings are becoming monthly.

Name: Administrative Management Group (ADMAN)

  • Attendees: Lourdes is the only representative from Student Affairs. Consist of middle managers from various administrative and academic departments on campus.
  • Frequency: Once a month

Name: Travel & Entertainment User Group

  • Attendees: Lourdes is the only representative from Student Affairs. Consist of middle managers and processors from various administrative and academic departments on campus.
  • Frequency: Once a month