Guide to Student Housing and Dining Services2023-24 Policies

B. Policies

Alcohol

Students under 21 may not possess, consume, distribute, manufacture, or otherwise use alcohol in violation of state law or University policy. Students under 21 may not be in the presence of alcohol regardless of whether they are consuming alcohol. Students under 21 may not be intoxicated in any Student Housing and Dining Services building.

Residents who are 21 or older are permitted to drink in their assigned room, suite, or apartment with the door closed provided no individuals present are under 21 years of age. Bulk quantities (i.e. quantities that could not reasonably be consumed in a single sitting by the individual(s) present), games or devices used for the rapid consumption of alcohol, and common containers (e.g. kegs, punch bowls, trash cans) are prohibited. Residents and visitors must abide by state and university regulations relating to alcohol. No alcohol is permitted in public areas (i.e., grounds, parking lots, laundry rooms). Alcohol delivery by outside vendors is prohibited. Behavioral problems while under the influence of alcohol or any other substance will not be tolerated and may be subject to disciplinary action.

Appliances, Food Preparation

All appliances must be in good working order and used responsibly. They must be approved for use by Underwriters' Laboratory (UL) and free of wiring defects. Food may only be prepared in community or apartment kitchens. (Microwaved food is excluded.) Appliances/food preparation items, including cooking knives, that may be stored but not used in rooms include, but are not limited to, toasters, toaster ovens, crock pots, hot air popcorn poppers, hot plates, waffle irons, rice cookers, broilers, and any devices with an open heating element.

• BARBECUES – Barbecues may not be used on balconies, under trees, in courtyards, breezeways, or around swimming pools. Lighter fluid, propane, and other flammable gases or liquids may not be stored in residence. Charcoal barbecues are prohibited. Additional campus policies for Barbecues can be found here: https://safetyservices.ucdavis.edu/safetynet/barbecue-guidelines.
• COFFEEMAKERS, MICROWAVES, REFRIGERATORS – One MicroFridge® unit is provided in each Residence Hall room, only the provided refrigerator and microwave are allowed in any room regardless of the number of roommates. In suites and apartments, each living room and bedroom can have one refrigerator(maximum storage capacity of 4.5 cubic feet with a maximum height of 35 inches) and one microwave (maximum wattage of 800 watts. Only one coffee maker may be in use at a time.
• PORTABLE HEATERS – Portable heaters are prohibited.
• TORCHIERE HALOGEN LAMPS – These lamps are prohibited.
• POWER TOOLS – Power tools may not be used in residence.

Bathrooms

In common area and shared bathrooms - Only one person can be in a bathroom stall or shower at a time, except in the case of caregivers providing assistance. Bathrooms may not be used when being cleaned or serviced.

Business Operation

No business may be operated from within Student Housing and Dining Services.

Candles, Incense

Candles, incense, and items that produce an open flame are prohibited regardless of the reason for use.

Cleanliness

Residents are required to keep rooms clean and regularly dispose of trash only in designated locations. Residents may not create excessive messes in any area. Residents must promptly report any facility issue and take appropriate steps to mitigate situations that could create an excessive mess or cause damage to Student Housing and Dining Services property by contacting a staff member to report the situation and/or submitting a service request. Ensure that you dispose of your waste appropriately. Residents may be held responsible for the costs associated with clearing out drain lines that have been obstructed or blocked due to improper disposal of waste. To avoid such situations in kitchen areas, please do not pour any oil, fat or grease into the sink drain.

Apartments Only: Please collect cooled oil, fat and grease in glass or metal containers with lids. Once full, these containers can be put in the regular trash. To avoid such situations in bathrooms, please do not flush anything down the toilet other than human waste and toilet tissue. Do not flush feminine hygiene products, paper towels, facial tissue, dental floss, baby wipes, flushable wipes, children's toys, etc. down the toilet. Removing such items from the plumbing drain system can be very expensive and residents may be held responsible for such charges. Do not put any food down a bathroom sink drain. Instructions on what and where waste can be disposed of can be found on our waste diversion guides.

Some communities have additional cleaning information listed below.

Environmentally conscious cleaners that promote healthier indoor air quality are preferred when practical. Look for plant-based products that are free of toxins (no phosphates, chlorine, artificial fragrances, and artificial colors).

Common Environmentally conscious brands:

• BioKleen = AP, B, G
• ECOS = AP, B, G
• The Honest Company = AP, B, G
• Mrs. Meyer's = AP, B, G
• Real Simple– Free & Clear = AP
• Seventh Generation = AP, B, G
• Simple Green = AP, D

AP = All Purpose | B = Bathroom | D = Degreasers | G = Glass

Cleaning Type	DO NOT USE Products	Possible Product Options
Scrubbers	Brillo® pads, Chore Boy®, green pads	Blue sponges, SOS pads®, Tuffy®
All Purpose Cleaners	Ajax® powder, Comet® powder, abrasive powder	BioKleen, ECOS, The Honest Company, Mrs. Meyer's, Real Simple – Free & Clear, Seventh Generation, Simple Green, Ajax® liquid, Fantastik®, Mr. Clean®, Parson's®, Spic & Span®
Bathroom Cleaners	CLR*	BioKleen, ECOS, The Honest Company, Mrs. Meyer's, Seventh Generation, Lysol®, Pine Sol®, Tilex®, X-14®
Degreasers	Abrasive cleaners	Simple Green, 409®
Glass Cleaners	Abrasive cleaners	BioKleen, ECOS, The Honest Company, Mrs. Meyer's, Seventh Generation, Windex®
Oven Cleaners	Abrasive cleaners	Easy Off®

Community Center, Lounges, and Study Space

Our on-campus communities offer unique spaces for program activities, resident study space, and engagement with the other residents. Students may not engage in behavior that impacts the ability of other residents to use lounges and shared spaces. Examples include, but are not limited to, engaging in sexual activity and sleeping. During Quiet Hours, floor lounges (where applicable) can only be used for quiet study. Residents may not store or leave unattended personal items in lounges, hallways, stairwells, or other community or shared spaces. Shared resident and community kitchens located throughout Student Housing and Dining Services should be used properly and maintained by the residents.

Whenever Federal, State, or County authorities recommend social or physical distancing to protect public health, Student Housing and Dining Services may partially restrict or wholly prohibit all gatherings of students in lounges and shared spaces to mitigate health and safety risks to students. Student Housing and Dining Services restrictions may be changed throughout the academic year, without notice, if Student Housing and Dining Services deems the changes reasonably necessary for public health. The changes may be applied to all or some of the housing areas, for some or all of the time.

Please refer to your community below for any specific information.

Computers

Residents must follow the Campus Computer and Network Use Policy. Please check out the Resident Computer Support website for more details about computer use policy and get assistance with your device.

Dining Commons

Residents may take one ice cream bar/cone, one piece of fruit, or one baked dessert item from the dining commons. Outside drink containers are prohibited. Food fights and use of food in an unintended manner are prohibited.

Sick trays (to-go meals) are available when you're ill. To-go meals are not otherwise available.

To receive a sick tray, you will need:

1. A friend or roommate (volunteer) willing to bring you food
2. The person picking up your sick tray must also be a meal plan holder
3. A signed sick tray authorization form, available from your CA, RD, or the Area Service Desk
4. Your AggieCard (your volunteer will need your AggieCard)

Sick trays may be obtained in any meal period. One sick tray authorization form must be completed for each sick tray. Meals cannot be scheduled for pick-up; they will be provided at the time your volunteer arrives at the DC and submits your sick tray authorization form. SHDS staff cannot deliver food to sick residents. It is the responsibility of your volunteer to return your food and AggieCard to you.

Disruptive Behavior

Students may not engage in behavior that is disruptive or otherwise incompatible with a community living environment. Disruptive behavior includes, but is not limited to:

• ATHLETIC GAMES, WATER FIGHTS – Water fights, water play, and athletic games or similar activities, such as those involving throwing or kicking objects, wrestling, or running, are prohibited in Student Housing and Dining Services buildings, courtyards, and areas between or immediately adjacent to buildings. These activities are permitted on green spaces in Segundo and Tercero, but participation must be consensual, the activities must not prevent others from being able to enjoy or use the space, and activities cannot damage the space.
• PRANKS, PRACTICAL JOKES – Pranks and practical jokes are prohibited.
• ODOR – Odors, such as that from cigarettes or marijuana.

Domestic Violence/Child Abuse

Domestic abuse is a crime in California and a violation of the UC Davis Standards of Conduct for Students. Student Housing and Dining Services will not tolerate any form of domestic violence or child abuse. Any instance of domestic violence or child abuse may result in lease termination, referral to Student Judicial Affairs, and criminal prosecution.

Drugs

Unlawful possession, use, manufacture, or distribution of any controlled substance is prohibited. Possession of a medical marijuana card does not permit possession or use of marijuana. Disruption, including smelling of marijuana, as a result of drug use is prohibited, as is being under the influence of any drug.

Elevators

Students may not tamper with, exceed the maximum occupancy of, or otherwise misuse elevators. Misuse includes tampering with switches, causing false alarms, and improperly using telephones.

Events

No organized, loud, unruly, or alcohol‑related events/activities are permitted in Student Housing and Dining Services facilities. All major/large events in the common areas must have prior approval.

Explosives, Chemicals

Explosives, chemicals, or highly combustible materials that are potentially dangerous or damaging to buildings or their occupants are prohibited. These include, but are not limited to, fireworks, ammunition, gasoline, unauthorized pesticides, pyrotechnics, and flammable materials.

Face Coverings and Public Health

Students must comply with Student Housing and Dining Services policies implementing County or State Health face covering Orders or other guidance.

Students must comply with Student Housing and Dining Services and University policies implementing county or state orders or other guidance to protect public health and safety. These requirements include but are not limited to an obligation to self-monitor for infectious disease symptoms, to report the onset of infectious disease symptoms, to undergo temperature checks, to be regularly tested for COVID, to immediately report positive diagnoses or tests for an infectious disease, or to be moved into an isolated and/or temporary care residence. Students must comply with University programs and procedures implementing these policies. Policies, programs, and procedures are subject to frequent change with the introduction of additional public health guidance as determined by Student Housing and Dining Services and the University.

False Information, Non-Compliance

Providing false information to staff or obstructing any staff member in the performance of official duties is prohibited. Students must comply with the requests of Student Housing and Dining Services staff members. Guests must cooperate with university staff at all times regarding university policy. Non-compliance with any of the Student Housing and Dining Services policies, regulations, and rules or with any campus policies or rules, including this Guide to Student Housing and Dining Services, is grounds for discipline through the student conduct process, under PACAOS Section 102.07.

Firearms, Weapons

Weapons, including but not limited to firearms, bb-guns, air rifles, knives, switchblades, swords, brass knuckles, nun chucks, and similar items are prohibited. (Properly stored kitchen knives are excluded.) Replica weapons, including toys that resemble weapons, are also prohibited. Archery equipment may not be stored in rooms or suites. Any item used to harm, threaten, or intimidate a person may be considered a weapon. This includes items such as laser pointers and sports equipment.

Furniture

Student Housing and Dining Services furniture and furnishings may not be removed from rooms, lounges, or other spaces. Residents may have non-University issued furniture in their rooms, suites, and apartments provided it does not create a fire hazard or other safety hazard. Residents may not make repairs, modifications, or alterations, including the removal of closet doors, to any Student Housing and Dining Services property or furniture. Residents may not triple bunk beds and must follow appropriate procedures for lofting beds or obtaining bed ladders. Residents may not have furniture on balconies. Furniture is not provided in all housing areas.

Guests, Hosts

A guest is any person who visits a room, suite, apartment, or any Student Housing and Dining Services facility where they do not live or have an assigned space. A host is a resident of a room, suite, apartment, or building who invites guests over. Hosts are responsible for the actions of their guests and are expected to remain with their guests at all times; guests may not be in a building or room unaccompanied. Hosts must have permission of all roommates to have a guest over and if a guest is asked to leave by a roommate who is not the host, the guest must comply. Hosts may not have overnight guests, whether the guest stays in a bedroom, common room, or other space, for more than seven cumulative nights per academic quarter. Overnight guests are not permitted during final exam week. Residents may not host guests who have been restricted by Student Housing and Dining Services.

For as long as Federal, State, or County authorities recommend social or physical distancing to protect public health, Student Housing and Dining Services may require that guest visitation to a room, suite, or apartment in a residential facility be entirely prohibited or significantly more restricted. Restrictions to guest visitation may be changed without notice if the University deems it necessary to mitigate risk to the health and safety of students. All changes will be emailed to the student's university email account and may be posted in shared residential spaces.

Laundry

Laundry rooms are available in all housing areas. Washer and Dryer appliances are not permitted inside your assigned room, suite, or apartment. Laundry room hours are typically available 24 hours a day for resident use only - please keep laundry room doors closed for security. Due to high volume usage, residents are asked to extend the following courtesies:

• Accurately time wash/dry cycles so that clothes may be removed promptly.
• Throw away trash such as softener sheets and clean up spills.
• Laundry may be dried on balconies or patios in accordance with patio/balcony guidelines outlined. You may use a drying rack or any clothesline installed by Student Housing and Dining Services. When not in use, racks must be stored to provide safe egress — please do not place the racks in exit paths. No laundry may be dried in breezeways or areas adjacent to buildings.

If there is an equipment problem, please submit a service request.

Noise & Disturbances

Personal Care

Each student is responsible for their own self-care, which is defined as appropriate personal hygiene, management of medical illnesses and/or disability related personal needs. If a student needs a personal assistant to assist with these tasks, it is the responsibility of the student to identify and pay for an attendant.

Pets, Animals

Unauthorized pets and other animals are prohibited in Student Housing and Dining Services buildings. This prohibition includes hosting visiting pets and "pet-sitting" for others. Upon agreement of all roommates, residents may keep fish in an aquarium that does not exceed 10 gallons. There cannot be more than one fish tank/aquarium per bedroom, and tanks/aquariums may not be kept in bathrooms. Residents requiring assistance animals should contact Student Housing and Dining Services to request an accommodation. Residents may not directly harm or engage in behavior that is harmful to animals. Animals left unattended may be reported to the county animal control.

Physical/Verbal Abuse and Harassment

Physical harm or threats to any person will result in disciplinary action. This policy includes threats, assault, battery, physical fights, domestic violence, sexual abuse, child endangerment, racist/sexist/ ethnic harassment, malicious pranks, and abusive name calling. This policy also includes nonverbal abuse/harassment communicated through email, regular mail, the Internet, telephone, fax, etc. Residents and their guests are expected to resolve conflicts in a mature, constructive manner.

Posting, Solicitation

Only Student Housing and Dining Services staff may post information in Student Housing and Dining Services buildings. Unauthorized posting of fliers and other materials on walls, windows, bulletin boards, or doors is prohibited. Students may not destroy or damage bulletin boards created by staff members.

Solicitation is defined as any uninvited contact, generally involving a request, advertisement, or distribution of literature. Solicitation is prohibited in Student Housing and Dining Services buildings and in areas surrounding Student Housing and Dining Services buildings. Please see http://housing.ucdavis.edu/reachingtheresidents/ for the complete guide to solicitation rules and boundaries.

Property Damage

Destruction of property and vandalism are prohibited. Residents may be required to make restitution for intentional or accidental damage to any portion of the Student Housing and Dining Services facilities. Residents must promptly report any facility issue and take steps to mitigate situations that could cause damage to Student Housing and Dining Services or apartment property by contacting a staff member to report the situation and/or submitting a service request.

Research Projects

Research projects conducted in any Student Housing and Dining Services building or involving Student Housing and Dining Services residents must be approved by the UC Davis Institutional Review Board and Student Housing and Dining Services. Examples include ethnographic interviews, psychology experiments, and curricular evaluation studies.

Roofs, Balconies, Ledges, Patios

Students are not permitted on any roof, sunscreen, ledge, or restricted area. Students may not climb on or over balconies to enter or exit a room, apartment, or building. Students may not throw, drop, or otherwise dispose of anything from elevated locations.

If your housing unit has a balcony, the gates must be unobstructed from both sides at all times. Reasonable passage must be possible the full length of the balcony and breezeway for entering and exiting in case of emergency. Reasonable passage is defined as a width of 24 or more inches. All balcony privacy gates must be operable (not nailed or wired closed) and must be marked "Fire Exit. Keep Clear." Residents are responsible for requesting repairs to keep the gates operable.

The following guidelines for patios will be enforced: 1) Furniture designed for interior use may not be placed or used anywhere outside of the indoor leased premises 2) Cardboard boxes, wood, paper of any kind, including newspaper or books, plastic bags, food, electrical appliances, or anything that would attract pests or rodents may not be stored on patios or balconies; 3) Potting soil, garden tools, composting or other small items may be stored in sealed containers on the patio or balcony as long as storage does not pose a health and safety risk and is kept to reasonable levels as determined by the management; 4) Railings should not be used to dry clothes or display small items and potted plants; 5) Fire code prohibits all storage under stairwells. 6) Potted plants must have a dish/plate to catch water to avoid water damage to the balcony. This is not a comprehensive list and Student Housing and Dining Services reserves the right to request removal of any items. Residents will have three days to comply with such requests.

Screens, Windows

Screens may not be removed from windows in any Student Housing and Dining Services building. Students may not enter or exit rooms, suites, or apartments through windows. Students may not place items on the exterior of any window or hang items out windows. Students may not throw, drop, or otherwise dispose of anything out a window.

Smoking

Smoking, vaping, and tobacco use are not permitted on University property or in any Student Housing and Dining Services building or dining facility. Smoking means inhaling, exhaling, burning, or carrying of any lighted or heated tobacco or nicotine product, as well as smoking substances that are not tobacco such as marijuana, and operating electronic smoking devices and other smoking instruments. Tobacco use includes inhaling, smoking, chewing, dipping, or any other assimilation of tobacco products. Smoking or tobacco use within 25 feet of any building entry, courtyard, stairway, passageway, pool area, patio, balcony, or operable window is considered a violation of Student Housing and Dining Services policy.

Theft

Unauthorized possession or use of University property or the personal property of another is prohibited. This includes taking supplies provided by Student Housing and Dining Services for the general use of residents in Student Housing and Dining Service buildings.

Videotaping & Camera Use

No person may tape, audio record, take photographs of, capture images of, or otherwise view any person in a private location without the knowledge and express consent of the subject or all parties. Private locations include, but are not limited to, apartment rooms and common areas, bathrooms, lounges, and other areas where residents have a reasonable expectation of privacy. This includes the installation of security systems that may tape, audio record, take photographs of, capture images of, or otherwise view any person in a private location without the knowledge and express consent of the subject or all parties.

No person may distribute or share photos or recordings of sexual activity or nudity in a private place without the knowledge and express consent of the subject or all parties. Private locations include, but are not limited to, residence hall rooms and common areas, bathrooms, lounges, and other areas where residents have a reasonable expectation of privacy.

Violence, Assault

Perpetration of or threats of physical aggression or violence or conduct that threatens the health and safety of a person is prohibited in any Student Housing and Dining Services building.